Office and Vendor Coordinator
1 month ago
We are a dynamic and innovative company based in Abu Dhabi, UAE, with a mission to power and grow our clients' Wealth franchises through differentiated experiences, financial solutions, and insights. Our digital wealth management platform enables banks and other financial institutions in the Middle East to grow and further penetrate affluent, HNW, and UHNW investor segments.
Role Description and ResponsibilitiesWe are seeking a highly organized and detail-oriented Office and Vendor Manager to oversee the daily operations of our office and manage our vendor relationships. This role is pivotal in ensuring smooth operations and supporting the overall efficiency of our company.
Key Responsibilities:- Office Management:
- Manage office supplies and related vendors, including stationery, pantry, cleaning services, and building management.
- Ensure the office environment is well-maintained, organized, and conducive to a productive work atmosphere.
- Monitor inventory levels and place orders for supplies as needed, ensuring cost-effective procurement.
- Vendor Management:
- Oversee the end-to-end management of vendor relationships, including contract negotiation, invoice validation, and vendor KYC compliance.
- Maintain a database of all vendors and ensure timely renewal of contracts and agreements.
- PRO and Related Activities:
- Handle visa applications and related processes, liaising with government agencies and service providers (e.g. document attestations, pension registration).
- Coordinate with HR department to facilitate employee work permits, renewals, and other necessary documentation.
- Travel Coordination:
- Manage travel arrangements for employees, including flight bookings, accommodations, and transportation.
- Develop and maintain a relationship with Dnata or other travel agencies to ensure smooth travel operations.
- Ensure travel policies are followed and seek cost-effective travel options while maintaining comfort and convenience for employees.
- Event Organization:
- Plan and organize office events, including team celebrations, breakfasts, and refreshments for client meetings.
- Bachelor's degree in business administration, management, or a related field is preferred.
- Proven experience in office management, vendor management, or a related role.
- Fluent in English and Arabic (written and spoken).
- Strong understanding of administrative processes and best practices.
- Knowledge of visa application processes and experience in handling PRO activities is a plus.
- Exceptional organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite and other relevant office software.
- Familiarity with basic financial management principles.
- Ability to adapt to a fast-paced and dynamic work environment.
- Excellent communication and negotiation skills.
-
Development Coordination Officer
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates UN Development Coordination Office Full timeJob Title: Development Coordination OfficerJoin the UN Development Coordination Office as a Development Coordination Officer and contribute to the achievement of the Sustainable Development Goals (SDGs) in the United Arab Emirates.About the RoleThe Development Coordination Officer will be responsible for planning, facilitating, and consolidating...
-
Office Coordinator
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Caliberly Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrator to join our team at Caliberly. The ideal candidate will have 5-8 years of relevant experience and a proven track record in administrative support.Key ResponsibilitiesManage day-to-day administrative tasks to ensure efficient office operations.Coordinate meetings, prepare agendas,...
-
Event Coordinator
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Marriott International, Inc Full timeKey Responsibilities:• Foster positive relationships with guests, staff, and vendors to ensure seamless event execution.• Develop and coordinate event timelines, ensuring timely and efficient service delivery.• Oversee décor setup and breakdown, maintaining high standards of presentation.• Process and receive food orders in a timely manner, managing...
-
Medical Office Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates International SOS Full timeJob SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at International SOS. As a key member of our lab reception team, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesGreeting and Assisting Patients: Welcome patients, visitors, and medical...
-
Front Office Coordinator
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ManpowerGroup Middle East Full timeKey Responsibilities:We are seeking a highly organized and detail-oriented Front Office Coordinator to provide administrative support to our team. The ideal candidate will have a Bachelor's Degree or equivalent and additional certification in Office Management.Requirements:Proven experience as a receptionist or in a similar front office role, preferably in a...
-
Materials Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Precision Hire Solution Full timeJob Title: Materials CoordinatorJoin Precision Hire Solution as a Materials Coordinator and take on a challenging role that requires strong organizational and communication skills. As a key member of our team, you will be responsible for managing the Materials Department in a professional and efficient manner, ensuring maximum guest satisfaction consistent...
-
Medical Office Coordinator
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Cinemacity Full timeJob SummaryCinemacity is seeking a highly organized and detail-oriented Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key ResponsibilitiesGreeting and Scheduling: Greet patients and visitors, schedule appointments,...
-
Administrative Operations Coordinator
6 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Marriott International, Inc Full timeWe are seeking a highly skilled and detail-oriented Administrative Operations Coordinator to join our team at Marriott International, Inc. This role will report to and work alongside the VP and CEO level individuals.Job OverviewWe are looking for an Office Manager Assistant to be a part of our Administrative department. You should be primarily able to handle...
-
Logistics Coordinator
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Sundus Full timeJob Summary:As a key member of the Sundus team, we are seeking a highly skilled Dispatch Assistant to join our dynamic logistics department. This role is responsible for coordinating the movement of goods, managing inventory, and ensuring timely delivery of products to our customers.Key Responsibilities:Supply Chain Management: Collaborate with...
-
Office Administrator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Caliberly Full timeWe are seeking a highly organized and detail-oriented professional to join our team at Caliberly as an Office Administrator. The ideal candidate will have a proven track record in administrative support and excellent communication skills in English and Tagalog.Key Responsibilities:Manage day-to-day administrative tasks to ensure efficient office...
-
Logistics Coordinator
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full timeJob Title: Logistics CoordinatorWe are seeking a highly organized and detail-oriented Logistics Coordinator to join our team at Talent Pal. As a key member of our Supply Chain team, you will be responsible for coordinating logistics activities, ensuring smooth operations, and maintaining strong relationships with vendors and clients.Key...
-
Front Office Coordinator
7 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ManpowerGroup Middle East Full timeKey Responsibilities:As a skilled Receptionist, you will be responsible for providing exceptional customer service and administrative support to our clients. Your duties will include:Managing front office operations, including reception, switchboard, and mail services.Providing administrative support to our team, including data entry, filing, and...
-
Logistics Coordinator
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Expeditor to join our Procurement & Supply Chain Team. As an Expeditor, you will play a critical role in ensuring the effective and efficient operational supply chain support to internal stakeholders and our wider supply chain partners.Key ResponsibilitiesExpedite Purchase Orders: Utilize...
-
Logistics Coordinator
7 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full timeJob SummaryTalent Pal is seeking a skilled Logistics Officer Expeditor to join our team. As a key member of our logistics team, you will be responsible for ensuring timely delivery of materials and equipment to meet project schedules.Key ResponsibilitiesCoordinate with suppliers, vendors, and internal teams to track orders and expedited deliveries.Monitor...
-
Materials Coordinator
7 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Precision Hire Solution Full timeJob SummaryWe are seeking a highly organized and detail-oriented Materials Coordinator to join our team at Precision Hire Solution. As a key member of our Materials Department, you will be responsible for managing the day-to-day administrative operations of the department, including purchasing, inventory control, and administrative tasks.Main...
-
Procurement Officer
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full timeJob Title: Procurement OfficerWe are seeking a highly skilled and experienced Procurement Officer to join our team at Talent Pal. The ideal candidate will be responsible for the purchasing of goods and services while maintaining high levels of quality, cost-effectiveness, and customer satisfaction.Key Responsibilities:Develop and implement policies and...
-
Event Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates MNR Solutions Pvt. Ltd Full timeEvent Organiser Role at MNR Solutions Pvt. LtdAn event organiser is a business or individual that undertakes the beginning-to-end production of your event. This includes conferences, corporate events, award ceremonies, product launches, and theatre productions.As an event organiser, you will work for clients across all kinds of industries, for all kinds of...
-
Event Coordinator
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Marriott International, Inc Full timeKey Responsibilities:Guest Service: Provide exceptional service to all guests and staff, ensuring a friendly, courteous, and timely experience.Event Coordination: Organize and coordinate event timelines to ensure seamless service delivery.Decor and Logistics: Coordinate decor setup and breakdown, as well as manage food and office supplies inventory.Food and...
-
Purchasing Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates The Team Builders Full timeJob Title: Purchasing Coordinator - ConstructionWe are seeking a highly organized and detail-oriented Purchasing Coordinator to join our team at The Team Builders. As a Purchasing Coordinator, you will be responsible for assisting in the procurement of materials, equipment, and services required for construction projects.Key Responsibilities:Coordinate with...
-
Logistics Coordinator
1 month ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Expeditor to join our Procurement & Supply Chain Team. As an Expeditor, you will play a critical role in ensuring the effective and efficient operational supply chain support to internal stakeholders and our wider supply chain partners.Key ResponsibilitiesExpedite Purchase Orders: Utilize...