Personal Assistant to CEO

1 month ago

Dubai, Dubai, United Arab Emirates Black Pearl Consult Full time
Job Title: Personal Assistant to CEO

We are seeking a highly skilled and experienced Personal Assistant to join our team at Black Pearl Consult. As a Personal Assistant to the CEO, you will provide comprehensive support in a one-on-one working relationship, handling organizational and executive support tasks, as well as managing professional and personal scheduling for the CEO.

Key Responsibilities:
  • Manage and maintain the CEO's calendar, including scheduling meetings, conferences, and travel.
  • Act as a first point of contact for the CEO, screening calls and correspondence.
  • Coordinate with internal and external stakeholders for meeting preparations and follow-ups.
  • Prepare essential documents and presentations for meetings.
  • Assist with personal tasks for the CEO, such as running errands or individual appointments as needed.
  • Manage administrative tasks, including filing expense reports and basic accounting.
  • Make travel arrangements and itineraries for both domestic and international trips.
  • Take minutes during meetings and provide summaries.
  • Conduct research on various topics upon request.
  • Handle sensitive information with the utmost confidentiality.
  • Oversee general office operations and manage office supplies inventory.
  • Coordinate with IT and other departments for infrastructure and equipment maintenance.
  • Implement and maintain organized filing systems for both electronic and physical records.
  • Handle basic bookkeeping tasks and manage expense reports.
  • Assist in budget preparation and expense management activities.
  • Coordinate office team events, meetings, and employee engagement activities.
  • Assist with other ad hoc projects, research, and tasks as needed.
Requirements:
  • Bachelor's degree or equivalent experience in Business Administration or a related field.
  • Minimum of 8 to 10 years of experience in personal assistant or executive secretary roles, preferably with experience working with top-notch CEOs and high-level profiles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong verbal and written communication abilities.
  • Exceptional attention to detail.
  • Fluency in writing and speaking Arabic and English.

We are looking for someone with experience in hospitals or academics, and the ideal candidate will be based in Dubai.

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