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Legal Office Manager

2 weeks ago

Dubai, Dubai, United Arab Emirates Miller Hay Full time

About the Role

This is an exciting opportunity to join a leading recruitment consultancy as a Senior Secretarial Officer. You will provide high-quality administrative support to the legal team, working closely with colleagues and external advisors to achieve results.

Key Responsibilities:

  • Create and amend documents, correspondence and emails using audio dictation and manuscripts to a high degree of accuracy within tight deadlines.
  • Prepare and format documents in-house style.
  • Use electronic track changes for document comparison and composite software.
  • Familiarise yourself with a multitude of different legal documents and perform a basic review.
  • Provide support to colleagues regarding standard form documents.
  • Provide comprehensive support to all members of Group Legal including administrative liaison with external advisors.
  • Maintain complex Group Legal filing systems and control records for legal documentation used, created and reviewed by Group Legal.
  • Handle confidential material and ensure the code of confidentiality is kept at all times while maintaining professional office etiquette and discretion.
  • Handle incoming correspondence for the Executive Director-Legal (including e-mails, faxes and post) and deal with them as appropriate.
  • Assist in the organisation of meetings and conferences.
  • Answer the telephone in a polite, courteous and professional manner.

Requirements:

  • A minimum of five years' senior secretarial/administrational experience in an international law firm or in-house legal department of a multi-national company.
  • Formal secretarial qualifications and educated to a minimum A-level (or equivalent) standard of education.
  • Excellent written and spoken English with strong communication skills.