Sales Coordinator Associate

6 days ago


Dubai, Dubai, United Arab Emirates IGO Full time
Job Description

We are seeking a highly organized and experienced Sales Coordinator to provide critical support to our field sales team. As the primary point of reference, you will be responsible for facilitating the team's activities to maximize their performance and contribute to the company's growth.

The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment. Your attention to detail, proactive approach, and problem-solving skills will ensure seamless execution of tasks and effective collaboration with colleagues and customers.

Key Responsibilities:
  1. Customer Information Management: Receive and review Customer Information Forms (CIF) and Purchaser's Documents from the sales team.
  2. Payment Processing: Collect payments via cash, card, and PDCs from brokers/buyers and provide receipt vouchers or acknowledgement receipts.
  3. Apartment Reservation Agreement: Provide buyers with an Apartment Reservation Agreement (RA) to review and sign.
  4. Unit Availability Update: Mark/release units as booked/sold on EIIGHT's Availability.
  5. Payment Plan Generation: Create payment plans in ePMS.
  6. System Updates: Update unit live availability, blocked/reserved units, hidden units, and sold units on Monday.com and ePMS/CRM.
  7. Customer Information Update: Update customer information, selling price, unit details, and payment plan in ePMS/CRM.
  8. Client Details and Payments: Update client details and payments on EIIGHT's system/Monday.com.
  9. Document Scanning and Uploading: Scan documents and upload them on EIIGHT's system/Monday.com.
  10. Sale Purchase Agreement Generation: Generate, dispatch, and follow up on Sale Purchase Agreements (SPA).
  11. Pay Link Generation: Send pay links for buyers' booking and installment fees.
  12. Daily Sales Progression Report: Assist sales/IGO with payment schedules and unit availability and send daily sales progression reports to the sales team.
  13. Finance Department Updates: Send updates and reports to the finance department, including cash, card, and cheque payment daily reports.
  14. Document Filing: Document filing soft/hard copy for CIF, signed buyers' reservation forms, buyers' documents, receipt vouchers, acknowledgement receipts, and signed SPA's.
  15. Purchaser Database Update: Update purchaser/s database for all projects.


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