Stores Coordinator

1 week ago


Dubai, United Arab Emirates Q-Express Documents Transport Full time

Basic Qualifications
- Commercial education
- Good knowledge of MS-Office Products
- Excellent communication skills (Written & Verbal)
- Strong and positive people interaction skills
- Good knowledge of MS-Office Products Licens
- The ability to meet deadlines and a commitment to customer service
- Read and write English fluently
- Role model for safe work behaviors
- Meets or exceeds production goals for the department.
- Problem solving and analytical skills

Job summary

Main Responsibilities:

- Receiving: Booking of all stock receipts and services in inventory management systems (Oracle Financial Applications + separate tools)
- Self-dependent booking of Receipts for delivery notes and activity confirmation

Self-dependent notice of goods arrival to Procurement Team and Requestors
- Daily consumption booking of Consumables and Shipping Supply items in Oracle Financial Applications
- Management of all outward stock movements

Management of all additions to stock

Continuous stock monitoring, cycle counts and escalation of discrepancies
- Warehouse Management:Management of all Non-Inventory (excl. Engineering and IT Equipment)
- Central receipt of all Non-Inventory and Shipping Supply deliveries
- Central point of contact for Ops in regards to all Non-Inventory goods (excl. Engineering and IT Equipment)
- Management of inventory levels (Definition of Min and Max amounts on stock under consideration of lead-time)
- Self-dependent booking and auditing of stock movements and stored items
- Execution and coordination of material handout to employees
- Maintenance of refill process for consumable cabinets
- Recording the output of all managed items
- Guarantee of availability of goods according to specified stock levels (e.g. seasonal demands winter-jacket, winters-shoes)
- Awareness of increase in requirements due to Peak and special events and managing stock accordingly
- Requesting reorders from Purchasing Assistant or autonomous reordering from approved vendors
- Provide handover details to Ops each day on delivery schedule and additional requirements
- Feedback to Ops each day on previous days delivery and tasks carried out
- First point of contact for FC employees in regards to all stored standard items
- Coordination and auditing of deliveries, warehousing process and 5S standards within complete procurement owned stores area
- First contact and person in charge of 5S standards for complete Procurement stores area as 5S zone, incl. maintenance of checklists and audit tracking and processing
- Creation of tickets in case of technical/ IT-issues within stores area (build outs, removals)
- Coordination of vacation and assignment plan for stores area
- Link between Procurement stores area and Procurement team in the office. Reporting of all stores activities to Procurement, highlighting any potential issues and support corrective actions
- Contact for projects in or around the Procurement stores area
- Provision of delivered goods for Requestor
- Interface function to all internal customers
- Troubleshoot problems to resolution
- Adhere to safety, quality and production standards
- Improve and suggest safer working methods
- Management of key stores metrics
- Ensure receipting of goods in a timely manner, understanding month end cut-off process

Team Work & Cooperation:

- Team Work & Cooperation with internal stakeholders
- Cooperation with Safety Department and reordering of all safety supplies
- Cooperation with Loss Prevention and L&D (Learning and Development)
- Reporting, coordination and reordering of vests, bottles, belts, knifes, gloves, and so on
- Cooperation with vendors and service providers
- Coordination of safety shoes, vests, jackets and blankets to recycle where possible


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