Procurement Executive

7 months ago


Abu Dhabi, United Arab Emirates SecureTech LLC Full time

**Role Summary**

The role will oversee the procurement activities and ensure items are both cost-efficient and of high quality. The procurement executive responsibilities include, maintaining positive stakeholder/supplied relations, evaluating supply options, approving purchases, and maintaining accurate records.

**Key Job Responsibilities**:

- Analyse all suppliers in order to select the most suitable vendors who are able to deliver high quality products and negotiate with them about pricing, Payment terms and contract conditions.
- Issue purchase order as per Company’s Procurement Policy.
- Experienced in creating and managing purchase orders. Ensures that Purchase Order or agreements inclusive of payments are properly administered in accordance with standard conditions of contract and standard agreements.
- Exceptional knowledge of purchasing techniques and tools - Software, IT Hardware.
- Ability to manage and maintain good relationships with vendors locally and internationally.
- Communicate with prospective vendors to determine terms and availability
- Liaise with suppliers on delivery schedule to ensure on-time deliveries of final product.
- Track orders and ensure timely delivery.
- Negotiate shipping prices and transportation arrangements with contracted providers.
- Evaluate, coordinate and support sourcing opportunities
- Cost Control/Budget Compliances
- Manages vendor relationships and sources new vendors as per the requirement.
- Managing and maintaining relevant information in the ERP software.
- Meeting new suppliers and collection of product details and enter into the company database.
- Establish and develop strong working relationships with customers, vendors and contractors to ensure that the quality of service provision is consistently managed and challenged to meet agreed Service Level Agreements.
- Prepare Monthly Procurement performance review report as per KPI.
- Receiving the ordered materials as per the laid down procedures and process GRN.
- Follow-up with project storekeeper for material receipt note and delivery note.
- Store the received materials, Run Stock report, and follow up on pending items which is not moved out from stock.
- Coordinate and track movement of goods through logistic pathways for ETA.
- Sending GRN documents to accounts payable for processing Vendor payments.
- Performs all other relevant tasks assigned by the P&L Lead.

**Requirements**:
**Qualifications and Experience**:

- Graduate in Engineering or Business Administration (Diploma or equivalent will be considered with 3 years’ experience in relevant role)
- Certifications such as CIPS, CPP, CPPM an added advantage.
- Proven experience in procurement / supply chain for projects
- Proven experience in negotiating and managing medium to high value contracts.

**Skills, Knowledge**:

- Good understanding of strategic, technical, legal, finance, taxation, and commercial issues.
- Analytical skills including ability to process large volume of data into useful information
- Proven interpersonal, influencing & stakeholder management skill
- Strong hands on experience and knowledge in ERP tool (e.g. Dynamics, Csoft) and strong Vendor management
- Excellent level skills in Microsoft Office Suite
- Strong ability to handle conflicts or challenging situations confidently.
- Ability to interact and work under pressure
- Accurate rigor and details oriented
- Be curious and proactive
- Adaptability and flexibility, and ready to work in a moving environment
- A Team player

Note: Immediate joiners will be preferred

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)


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