Assistant Manager

1 month ago

Dubai, United Arab Emirates ACCESS Health International Full time

Full Time _
- Dubai _
- Posted 27 mins ago_

**_LOCATION: _**_Dubai _

**_TYPE OF CONTRACT: _**_Fixed-term contract for two years _

**_REPORTS TO: _**_Assistant Director, Operations and Strategic Growth**_ORGANIZATION BACKGROUND _**_: _

**_ACCESS Health International (AHI) _**_is a non-profit, think tank and advisory group, with the mission of improving access to high-quality and affordable healthcare for all people. _**_AHI _**_advises national and regional governments and the private sector, on the design and management of healthcare finance and delivery systems. Established in 2007, the organization is located in India and Singapore, and headquartered in the USA. _

**_AHI’s _**_vision is that all people, no matter where they live, and no matter what their age, have a right to access high quality and affordable healthcare and to lead healthy and productive lives. _
- MENA’s strategic geopolitical position as a bridge between Europe, Asia, and Africa necessitates monitoring and responding to global health challenges. With a population of over 500 million, diverse in ethnicity, culture, and language, MENA offers a unique research opportunity to address health disparities and promote equity. The region confronts various public health issues, from NCDs to infectious diseases and mental health concerns. Additionally, the ongoing conflicts and instability in certain sub-regions, demand a local presence for effective response and healthcare access. An office in MENA enables on-the-ground research, advisory service, targeted policy recommendations, and collaboration with regional health organizations. _

**_JOB DESCRIPTION/ RESPONSIBILITIES: _**
- To perform administrative tasks to support delivery of a clearly defined work area within a regional program, enabling those they support to be more effective. _

**_Key Job Responsibilities: _**
- _Smooth administrative functioning of the MENA region office _
- _Efficiently manage the Regional Director’s office (this includes appointments, calendars, meetings, follow ups with internal teams and coordinate with external agencies / clients on behalf of the Regional Director, independently responding and advising on routine queries internally) _
- _Responsible to support the Regional Director in preparing draft power point presentations for internal and external meetings _
- _Interactions and communications with a wider or more senior range of individuals on a regular basis _
- _Coordinating and setting up local and international calls / meetings to be held with the President and Central Office and provide all necessary admin support to ensure that they are convened and held smoothly _
- _Support Director, Human Resources on any databases as and when required _
- _Responsible for organizing internal meetings, developing the agenda and ensuring that these are organized in a cost-effective manner _
- _Take the lead responsibility in organizing the events as required with guidance from the Assistant Director, Operations and Strategic Growth _
- _Responsible for all procurement and logistics for the MENA team _
- _Provides high level generalist support and assistance to other staff across the MENA region, including support to other admin staff across the region and the US office. _
- _Responsible for all the admin support to the team, petty cash, travel arrangements, visas, archiving of documents etc. _
- _Maintaining the MENA region program reports database in the drop box _
- _Greater autonomy to act, analyse and resolve routine issues _
- _Expected to take the initiative to identify process improvements and make recommendations regularly _

**_QUALIFICATIONS, EXPERIENCE AND COMPETENCIES: _**

**_Qualifications _**_and _**_Experience _**
- Graduate with a minimum 10 years experience preferably in health sector organizations in a similar capacity. _

**_Skills and Competencies _**
- Excellent verbal and written communication skills as required to be drafted and deals with confidential issues _
- Excellent time management skills with the ability of multi-tasking with a flexible approach _
- Team work and with good knowledge on administration _
- Excellent interpersonal skills and ability to work in a collaborative manner _
- Good on planning and organizing skills and ability to handle tasks independently _
- Strong on computer skills _
- Manages own time under guidance and direction from senior management _
- Has a good knowledge of the work and takes responsibility for expanding own knowledge _
- Regularly proposes new ways to improve the work process _
- Takes a proactive approach to problem solving and work prioritization _
- Ability to organize events, meetings etc. with mínimal support**_GRADE LEVEL: _**_M3 _

**_Job Features _**:

- Job Category _
- Executive_

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