Personal Assistant/pa
6 months ago
**Job Title: Personal Assistant (PA) -**
**(Fluent in Hindi and English)**
**Job Summary**:
**Key Responsibilities**:
- ** Calendar Management**: Manage and maintain the executive's calendar, scheduling meetings, appointments, and ensuring timely reminders.
- ** Strong Personality**: Act as a confident and assertive representative of the executive, managing interactions with colleagues, clients, and partners. Handle challenging situations with composure and professionalism.
- ** Travel Coordination**: Organize travel arrangements, including flight bookings, hotel reservations, and itinerary planning. Ensure all travel logistics run smoothly.
- ** Task Coordination**: Assist in coordinating and managing tasks and projects, including research, data analysis, and documentation. Follow up on delegated tasks to ensure completion.
- ** File Management**: Maintain organized digital and physical files, ensuring documents are easily accessible when needed.
- ** Meeting Support**: Prepare meeting agendas, take notes during meetings, and follow up on action items. Coordinate meeting logistics, such as setting up conference calls and video conferences.
- ** General Support**: Provide general administrative support, such as photocopying, data entry, and office organization.
**Qualifications**:
- High personal impact as role holder will deal with a variety of people most of whom are a high-profile personality and must maintain a highly presentable image.
- Proven experience in a similar personal assistant or administrative role.
- Strong and assertive personality with excellent interpersonal skills.
- Exceptional organizational and time management skills.
- Proficient in the use of office software (Microsoft Office suite, Google Workspace, etc.).
- Discretion and confidentiality when handling sensitive information.
- Excellent verbal and written communication skills.
- Ability to adapt to a fast-paced and dynamic work environment.
- Flexibility to work outside of office hours if required.
**About Kingsmen Agency**:
Kingsmen Agency is a 360 marketing and advertising management company based in the UAE. We are one of the best leading marketing management agencies in Dubai with clients & staff worldwide from Dubai to Egypt, Ukraine, Lebanon & UK. Our company provides excellent digital marketing and social media management services to various industries. We create, plan and manage top-performing digital campaigns for any business to aid growth and help achieve their goals efficiently. We provide our clients with creative content that informs, entertains, and provides value to their audiences. We strive to accelerate business growth for our clients using our mastery of digital technologies.
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