Asst. Operations Manager

7 days ago

Dubai, United Arab Emirates Reliance Facilities Management LLC Full time

**Job Description: Asst. Operations Manager FM and RFM Technical**
- Maintaining excellent rapport and coordination with Management Staff.
- Generation of reports on all activities and update in relation to any arising concerns, issues or maintenance work required.
- As the Help Desk Officer, he will be available 24x7 to deal with emergencies outside working hours as required e.g. Floods, Fires and Accidents with RFM’s Head Office Support Team at the agreed response times
- Perform Help Desk Services - Provide primary point of contact service for all employee requests for Facilities-related help and assistance (including hot/cold calls, keys, furniture, repairs, box moves), managing conference rooms, conference room reservations, and conference equipment and deliveries.
- Vendor Negotiations & Management - Manage all third party service Contractors to ensure service delivery per the contractual terms and within pre - approved annual budgets. Negotiate new agreements and renewals on behalf of Company as/when needed.
- Manage warranties and defect liability administrations for Equipment.

**Scheduling**
- Scheduling daily, Weekly and Monthly operations facility management teams and maintenance of all the equipment
- Scheduling and managing manpower required for routine work and also ensure that all equipment records are being updated in terms of equipment history.

**Monitoring**
- Ensure on a day-to-day basis that each unit operates within the agreed manpower and the specified standards of facility maintenance activities
- Regularly monitor service and report to the client maintaining a close working relationship and excellent customer care.
- Maintaining awareness of the need for all to work safety and without risk, and to check and Safety procedures when viewing the site
- Keep up to date on materials and service in the best interest of the service
- Continuous periodic checks of toilets to ensure that the toilets are hygienically maintained to the highest international standards.
- Checking daily logs and reports maintained by housekeeping and technician.

**Administrative**
- Formulation and Implementation of Standard Operating Procedures for the above
- Review of technical issues
- Discussion with GE Management for reviewing the problems and resolving the issues related to Facilities
- Manage Conference / Meeting and Training Room requirements (snacks, consumables, IT equipment, timings, cleaning, etc.).
- Vendor Selection Process will be managed by the Facility Supervisor together with GE Facility Manager.

**MEP**
- To ensure operation of electrical systems are being carried out as per the standard procedures by the technicians
- Monitoring, allotments of job and monitoring activities of the technicians on the allotted jobs.
- Issuing of tools and materials to the technicians and ensure the work is carried out in a proper manner.
- Plan the next day’s activities / projects and to ensure all the material and tools are available.
- Ensure proper safety precaution are taken and to make sure permission has been obtained from the concerned management staff before carrying out break down calls and other repairs.
- Ensure the technician during his duty timing is following standard safety practices.
- Coordinate in preparing weekly maintenance schedules.
- Ensure the day scheduled activities are carried out and completed.

**Other Scope**
- **On performance targets, with regards to creating new business**
- Supervise and check all MEP according to the client’s requirements including the inspected condition of the machines.
- Plan and monitor the manpower requirements, tools & equipment, and materials required on site to carry out the work as planned
- Estimation of Proposals
- Submits monthly management reports according to what is inspected all throughout the month.
- Back up other Supervisor when they are on leave

**Competencies: Fill in the skills and competencies you have**
- Knowledgeable of checking proper installation of pipes based on the approved materials, shop drawing and project specification.
- Sufficient by doing the pre-commissioning, commissioning and testing of all AHU, FCU, Fans and disinfection of water tank which includes flushing of pipe systems and testing.
- Familiar of maintaining of all machines and equipment’s in the plants.
- Familiar with managing soft services such as Cleaning, Security, Landscaping etc.

**Experience: Your Degree and industries where you have been before**
- A degree in BS
- Minimum 5years experience.

**Salary**: AED13,500.00 - AED14,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

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