Female Admin

7 days ago

Abu Dhabi, United Arab Emirates International Market Group for General Services Full time

**Job Title: Female Admin Staff/Receptionist**

Department: Administration

Reports To: Office Manager or Administrative Supervisor

**Job Summary**:
The Female Admin Staff/Receptionist is responsible for providing administrative support and managing front desk operations. This role involves greeting visitors, handling phone calls, managing appointments, coordinating office activities, and performing various administrative tasks. The Admin Staff/Receptionist is the first point of contact for clients and guests and plays a crucial role in creating a positive and professional image of the organization.

**Responsibilities**:
1. Reception and Front Desk Operations:

- Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel.
- Provide information and assistance to clients, guests, and staff members.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Maintain a neat and organized reception area and ensure a professional and welcoming environment.

2. Appointment and Calendar Management:

- Schedule and coordinate appointments, meetings, and conference room bookings.
- Maintain and update calendars for key personnel.
- Send reminders and confirmations for appointments and meetings.
- Assist in preparing meeting materials, agendas, and presentations.

3. Office Coordination and Support:

- Assist in coordinating office activities and ensuring smooth operations.
- Maintain office supplies inventory and place orders when necessary.
- Coordinate with maintenance and service providers for office repairs and maintenance.
- Assist in arranging travel bookings, accommodations, and transportation for staff members when required.

4. Administrative Tasks:

- Assist in data entry, filing, and record-keeping.
- Prepare and edit documents, correspondence, and reports.
- Assist in organizing and maintaining electronic and physical filing systems.
- Assist in financial tasks, such as processing invoices, expense reports, and petty cash management.

5. Customer Service and Communication:

- Provide excellent customer service to clients, guests, and staff members.
- Respond to inquiries and requests in a timely and professional manner.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and coordination.

**Qualifications**:

- High school diploma or equivalent. Additional certification or training in office administration or related field is a plus.
- Proven experience as an Admin Staff or Receptionist, preferably in a professional office setting.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with a friendly and professional demeanor.
- Strong organizational and time management abilities.
- Attention to detail and accuracy in completing tasks.
- Proficiency in using office software, including MS Office Suite.
- Familiarity with office equipment, such as printers, scanners, and phone systems.

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

**Language**:

- Arabic (preferred)

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