Executive - Operations

2 months ago

Dubai, United Arab Emirates Zenith Full time

**Company Description**
Publicis Media is one of the four solutions hubs of Publicis Groupe, alongside Publicis Communications, Publicis.Sapient and Publicis Healthcare. Led by Steve King, CEO, Publicis Media is comprised of Starcom, Zenith, Digitas, Spark Foundry and Performics, powered by digital-first, data-driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 23,500 employees worldwid

**Job Description** Responsibility and Focus**

As an Executive Operations you will be to supporting the team in financial operations tasks and you will play a critical role in the analysis, booking and execution of client approved projects & media campaigns across various media channels.

**Main Tasks**

**Technical & Product**
- Create booking order as per the approved media plan campaigns / approved projects by practice
- Managing the end-to-end process on creating new Vendor & Client in Navision
- Follow up with Vendors to share the invoices on timely manner and vouch.
- Ensure Vouching of bookings is done by a 3 way check on time which includes reconciling of monthly spends vs media plans vs final reports
- Collating proof of performance, reports and screenshots for live campaigns for booked platforms are in place for processing.
- Overseeing the vendor invoicing and client billing is done on a timely manner to ensure smooth collection and timely payments to suppliers.
- Managing end-to-end process in uploading invoices in the system or document sharing portal.

**Business Acumen & Operational Efficiency**
- Managing the actualization and reconciliation of media plans: You will be responsible for ensuring that all elements of the campaign are executed correctly and that spend aligns with budgets. This will involve working closely with media partners and vendors to ensure that all materials are delivered on time and that all media placements are executed as planned. You will also need to reconcile campaign spend against budgets and adjust as needed.
- You will provide regular reporting and insights to stakeholders, including budget and spend racking. Along with the unbilled status report.Knowledge of Monitoring and analysing media metrics and performance data to identify opportunities for optimization and improvement.
- Managing and maintaining relationships with media partners and vendors to ensure high-quality service and support.
- Managing client PO budgets and ensuring campaigns are booked on time and within budget to avoid any delays and overspends.
- Excel sheet management: You will be responsible for managing and maintaining various excel sheets related to media operations, such as media plans, budgets, invoicing, and spend tracking. You will need to have a good understanding of excel and be able to use various functions such as pivot tables, v-lookup, and charts to analyse data and create reports. You will need to ensure that all excel sheets are accurate and up-to-date, and that they are easily accessible to all relevant stakeholders.
- Managing the reporting process: You will be responsible for creating and distributing regular reports on media operations, including campaign performance, budget tracking and forecasting, and media partner performance. This will involve working with cross-functional teams to gather data and information, and using excel, PowerPoint and other reporting tools to create clear, informative, and easy to understand reports that can be shared with different stakeholders.
- As a media operation executive, you will need to have strong coordination skills to effectively manage and execute advertising campaigns. Should have the ability to manage multiple tasks and projects simultaneously, and the knowledge to identify and resolve issues as they arise.
- You will need to be able to collaborate and work effectively with cross-functional teams, including internal teams and external partners. This will require effective communication, the ability to build relationships, and the ability to work towards a common goal. Strong teamwork skills will enable you to coordinate with multiple teams and partners and make sure that all are working together towards the same objectives.
- Budget management: Attention to detail is crucial when it comes to budget management as well, you will need to be able to reconcile campaign spend against budgets and make adjustments as needed. You will need to ensure that all invoicing and billing is accurate and timely, and that all media partners and vendors are paid correctly.

**Innovative & Analytical Mindset**
- Consistently check plans reconciliation and shuffling around budgets when required
- Consistently check with executives on campaigns status and amendments to be reflected
- Pre-empt potential issues through staying alter to barriers and blocks in financial and execution efficiency
- Tak

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