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Finance Assistant

1 month ago

Abu Dhabi, United Arab Emirates Aspen Heights British School Full time

**Description**

**Job Description**:
Position Details

Position Title

Finance Assistant - Cashier

Department

Administration

Report to (Title):
Principal; Finance Manager

Direct Reports:
Indirect Reports:
Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.

Core Purpose:
The role of the Finance Assistant-Cashier is to support the Finance & Administration Manager in maintaining and enhancing the school’s financial resources by maintaining control over Engage-Fees. The incumbent supports the Finance & Administration Manager during audits and preparing month end reports for ISP.

Main Responsibilities:

- First point of contact with parents concerning financial accounts of students
- Issuing school fee invoices to parents before start of academic year
- Collecting all types of payments from parents and post to system
- Maintaining student accounts, journal daily transactions on Engage-Fees including Cash JVs
- Daily fees collection reconciliation, with balance posted to the bank on a daily basis
- Produce receivables report for Finance and Admin Manager on daily basis
- Assist with cash payments to staff for expense claims
- Follow up with other accounts receivable like debtors for canteen, uniform etc
- Reconciliation of Post-Dated-Cheques schedule
- Assist with cash management queries/ any other GL queries for annual audit
- Correspond with companies who pay school fees for their staff’s children
- Sending outstanding payment warnings to parents, correlate with Registrar on procedures and blocking student account with ADEK
- Any other accounting/administrative task assigned by the Finance & Administration Manager
- Assisting other admin team members where needed for school events

Health and Safety
- Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School’s property and equipment
- Safeguard Aspen students.
- Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
- Assist in implementing all policies and rules governing student life and conduct
- Ensure that, all the necessary health and safety rules and procedures are being followed
- Maintain an awareness of all the health and safety measures to be taken when in school

Communication & Working Relationships

Internal

Staff

Student

External

Parents

Vendors

Knowledge & Skills

Minimum Educational Qualifications Required for the Role

Bachelor’s degree in Finance/Accounting from a reputable University

Minimum Years of Experience Required

1 years’ School Finance experience

Abu Dhabi school experience an advantage

Language Skills

English is Mandatory

Arabic is an advantage

Special Skills and Abilities

Competencies:

- Highly detail-oriented and organized
- Ability to meet a constant stream of deadlines
- Proven ability to work both independently and collaboratively with different levels of employees
- Superior analytical and problem-solving skills
- Familiarity with accounting software and programs
- Excellent command for MS office
- Ability to maintain accurate and auditable records
- Laws, rules and regulations related to assigned activities
- Interpersonal skills using tact, patience and courtesy
- Records, Reports and Correspondence by use of spreadsheets and databases
- Proficient financial and accounting skills
- Computer literate
- Customer Service skills, and interpersonal skills.
- Willing attitude to be a part of the school team
- Strong sense of professionalism
- Safeguarding and welfare of children
- Excellent communication skills and command of the English language, in spoken and written form
- A collaborative team-player with excellent interpersonal skills
- Behavior management

Attributes:

- Empathetic listener and patient
- Integrity and confidentiality
- Internationally minded
- Emotional intelligence
- Intercultural awareness, creative
- Flexible and a can-do attitude

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

Approvals

Line Manager:
Principal:
Employee:
HR:
The International Schools Partnership

Aspen Heights British School is part of The International Schools Partnership (ISP).

The International Schools Partnership (ISP) is a growing group of c