Auh - Finance and HR Assistant- Corporate Services

2 weeks ago


Abu Dhabi, United Arab Emirates Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

The British Embassy Abu Dhabi has a vacancy for a Finance and HR Assistant with Corporate Services (CS) job grade AA on a fixed-term contract for two (2) years.

This role provides an opportunity to work as part of the UAE Corporate Services team.

The job holder will be working closely to consolidate and deliver the effective administration Process for Finance and HR related functions. Deliver excellent customer service to internal and external stakeholders in line with the Foreign, Commonwealth and Development Office (FCDO) financial policy and objectives and demonstrate the resilience in their work.

**Duties and responsibilities**:

- ** **Collate VAT receipts and prepare submissions for quarterly refunds. Maintain department wise breakdown to have a clear division about each department VAT refunds due. Coordinate with Finance officer to charge the refunds to respective departments.
- Support and assistance on HR internal events and bank visits including manging necessary communication to all staff.
- Ownership of HR filling and updating database including maintenance of HR Masterlist database.
- Review of HR landing page, update all the relevant fields/sections.
- Support other members of the team as required and perform other related duties as required and assigned.
- _The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required._

**Key behaviours required**:

- ** **Managing a Quality Service** - Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.
- ** Delivering at Pace** - Take responsibility for delivering timely and quality results with focus and drive.
- ** Working Together - **Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
- ** Communicating and Influencing**:

- **Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.

Essential qualifications, skills and experience 1
- Demonstrated ability and experience in an administrative support position.
- Excellent customer service skills.
- Demonstrated initiative, adaptability and the ability to work flexibly both in a small team and individually.
- Excellent organisational skills, including ability to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail.
- Excellent communication skills in English, both written and verbal.

Desirable qualifications, skills and experience 1
- Previous finance /HR experience either in the public or private sector and exposure to requisitioning and receiving/ purchasing.
- Previous experience of working in the Gulf region.
- Required behaviours 1- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline 1
- 14 April 2024

Grade 1
- Administrative Assistant (AA)

Type of Position 1
- Fixed Term, Full-time

Working hours per week 1
- 40

Duration of Post 1
- 24 months

Region 1
- Middle East & North Africa

Country/Territory 1
- United Arab Emirates

Location (City) 1
- Abu Dhabi

Type of Post 1
- British Embassy

Number of vacancies 1
- 1

Salary Currency 1
- AED

Salary 1
- 9,768

Start Date 1
- 1 May 2024

Other benefits and conditions of employment 1

The Embassy aims to offer an attractive working environment and remuneration package for this role, which includes 25 days of leave per annum (calculated pro-rata)

Salary is at AED 9,768 per month.

**There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.**

The Embassy is open from Monday to Friday from 0700 to 1800 hrs. The Employee’s normal weekly working hours are forty (40) Monday to Friday (inclusive). This is inclusive of one-hour paid rest break for each five (5) hours worked; the timing of the rest break shall be approved by the Employee’s Line Manager and in accordance with operational requirements.

Additional information 1

**How to apply**:

- an updated Curriculum Vitae (CV)
- a covering letter/ motivation essay stating how you meet the requirements of the role

Applications that do not include this information will not be considered.

Applications received after the stated deadline will not be considered.

**Process**:
**The British Embassy Abu Dhabi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.



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