Operations Executive-logistics

5 months ago


Dubai, United Arab Emirates Fast Track Cargo Clearing & Forwarding LLC Full time

**Operations Executive -Logistics**

**Duties and Responsibilities**
- **Proficiency in handling freight inquiries, quotations, and coordination with local, and international clients**:

- **Good Experience in Dubai Trade, Processing of import/export customs declaration arranging transportation and delivery**:

- **Good knowledge of Dubai customs procedures, and Jebel Ali port-related operations.**:

- **Ensure there are adequate air waybill stocks at any given time**:

- **Ensure there are bookings available for usual shipments**:

- **Make additional booking as and when required**:

- **Ensure the packaging is correct and that the documents for the shipments are correct**:

- **Open a job for a new shipment and add details to the manifest**:

- **Manage the ad-hoc bookings before executing the AWB**:

- **Prepare CR list for delivery**:

- **Documentation for Air freight and Sea Freight**:

- **Dock booking for delivery at the airport**:

- **Track the shipment till its arrival at the consignee**:

- **Prepare documents for Dubai Trade submission**:

- **File for claim online as and when the Exit-Entry documents are stamped**:

- **Updating Trackers - Turnover Report, Daily Activity Monitoring, Daily Active File, Microsoft Team.**

**-analyze, create, and manage logistics plans**

**-Maintain airline bookings**

**-Generate and process all necessary documents related to shipment for import/export;**

**Bill Of Entry(BOE)**

**Airway Bill(AWB)**

**Invoice&packing List Shipment Manifest**

**- Handle multiple sea and air shipments end to end at the same time**

**- Interact with our customers in arranging their shipments, exceeding customer service expectations.**

**- Acceptance of goods and maintaining goods transfer from the store to the warehouse and to the airline.**

**-In the Warehouse, the unloaded Cargo should be checked and tallied with the Transfer Sheet by the Warehouse Supervisor and entered into the system.**

**-prepares a list of the CR numbers and the documents that must be delivered.**

**Receiving goods**

**1 Check the items to see if any prohibited items**

**2 Fill CR Form and give acknowledgment to the customer**

**3 Ensure the Delivery note is provided by the customer.**

**4 All documents mentioned in the quotation are provided by the customer**

**5 Ensure the marking on packages are correct and the CR number is also mentioned**

**- Ability to handle both LCL and FCL shipments and hazardous.**

**- Submit shipping instructions timely and accurate.**

**- Arranging Customs clearance - BOE - and documentation.**

**- Ensure documents are timely sent to customers for customs purposes.**

**- Understand all shipping incoterms for freight shipments.**

**- Coordinates all warehousing and logistics activities with the logistics team to meet customers' project deadlines and targets.**

**- Ensure timely movement and delivery of freight to customers.**

**- Ensure accurate and timely data entry into our operating system.**

**- Provides support to the sales team for customer development and maintenance.**

**- Applies knowledge of Freight Forwarding and freight structure and operations to resolve problems, make decisions and achieve business objectives.**

**- Track and trace shipments and provide customers with daily or weekly tracking reports as required. Ensure accurate and timely client invoicing.**

**Education and Experience requirements**

**-Open for all nationalities**
- **Bacheloers** **Degree(, IT or relevant Subjects)**

**-Proven 2 years of experience as a Logistics Coordinator, Logistics Administrator, or a similar role.**

**-Good understanding and experience in air freight documentation, systems, countries' regulations, airline operations, airport operations.**

**Job Skills and Competencies for this position**

**-Good experience in air freight and freighter loadings**

**-Experience in air freight consolidations and cost calculations**

**-Proven implementation and continuous improvement results with operations**

**-Good command of spoken & written English.**

**-Good PC skills in MS Word, MS PowerPoint, and MS Excel.**

**-Communication skills and Self-development.**

**Salary**: Up to AED2,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)


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