Assistant Manager

4 weeks ago

Dubai, United Arab Emirates Mandarin Oriental Hotel Group Full time

**Nestled in the city's heart, Mandarin Oriental Downtown, Dubai, offers a stunning fusion of modern design with a touch of oriental flair, redefining hospitality standards.**

**With unparalleled views of Dubai's skyline, the iconic Burj Khalifa, and the sparkling Arabian Sea, this urban retreat offers 224 luxury Residences and 259 Rooms & Suites.**

**Going beyond traditional hospitality, Mandarin Oriental Downtown, Dubai, it's not just a hotel but a lifestyle destination, offering relaxation, luxury, and memorable experiences.**

**Scope of Position**

The Assistant Manager will support the Banquets lead in all related operational and administrative aspects of the Banqueting operation as well as in cost related financials. They will work closely with the Catering and Event Sales department as required and oversee events personally.

**Responsibilities**
- Provide support in all operational and administrative aspects of Banqueting operations to assure a smooth day to day operation and take charge of the department in his absence.
- Enforce and monitor that all operational standards, as per our policies, SOP and quality measures are in place at all times.
- Create and maintain a great synergy between Banqueting operations and all other F&B outlets as well Catering and Event Sales and support them as required whenever possible.
- If requested, provide support in meeting clients for operational questions and concerns and join sales calls if necessary.
- Maintain a strong relationship with events related contractors and event companies as well as counterparts from other hotels in the city.
- Work closely with the respective Culinary team members on coordinating service flow, timings and set ups of all events, including coffee breaks, buffet, set menus, cocktail receptions and any others as required.
- Maintain a file with detailed overview of all banquet venues and work closely with the Catering and Events Sales team together to determine possible lay outs, set ups and floor plans.
- Ensure all venues will be fully set, including lighting, music, decoration and other details at least thirty minutes’ prior the scheduled start time.
- Ensure all audio-visual equipment will function perfectly, and organisers will be asked about optimal sound and visual effects; a beeper, deck or cell phone number will be given to the meeting organizer with which the audio-visual technician can be summoned throughout the meeting.
- Ensure accuracy of all printed material, menus and buffet tag for every event: current, spelled correctly, clean and presentable.
- Assist the Assistant Banquet Manager to observe all aspects of the business forecast and to plan the equipment and supplies accordingly and maintain access to resources of casual labour and assure high quality casual labour is available at all times.
- Maintain access to resources of casual labour, assure high quality casual labour is available at all times and manage productivity of casual labour.
- Oversee and maintain solid records of all Annual Leave and Public Holiday clearance and assure none are accumulated within the outlet.
- Assist in planning and execution of special promotional activities for the outlets and plan for festive season events related, most importantly Ramadan.
- Support the Banquet lead & to supervise the overall maintenance and cleanliness of the outlet at all times and as assigned carry out monthly or more frequent walk-throughs with the respective engineering and housekeeping colleagues and follow up accordingly on the produced reports to achieve an immaculate environment.
- Constantly identify areas for improvement in service and food and beverage quality by reviewing feedback from the Events and Catering team, general guest comments, guest incident reports, and share observations and recommendations with the Assistant Director of Food and Beverage and formulate action plans accordingly, also in cooperation with the respective Chefs.
- Ensure that the information and information security equipment assets are secured as effectively as practically possible to ensure the confidentiality, integrity and availability of the information assets.
- Follow all procedures, policies and practices with regard to the Jardine accounting related requirements for F&B outlets.
- Monitor the monthly P&L and carry out regular detailed analysis of outlet related financial information and overview the accurate billing of all events.
- Observe the competition, current market and international trends, prices with the market and other new ideas and forward them to the outlet manager.
- Provide support in defining a ratio of casual labour in cooperation with the Assistant Director of F&B and ensure adherence.
- Plan, guide and supervise the set-ups, execution and clearance of all events taking place in the hotel as well as outside caterings.
- Maintain a clear overview of all POS- point of sales related set up and carry out regular check on accuracy of all items.
- Assi

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