Receptionist Admin Assistant
3 weeks ago
1. Administer Office requirements in operations (office stationaries, printer, computers/laptop, groceries, water etc.)
2. Coordination and processing all gate & or vehicle pass request for each respective projects site for staff/suppliers/ manpower sub-contactor.
3. Arrange project site staff uniforms/safety vest to suppliers.
4. Supervises all company vehicle renewals and rent a car for office/site staff as required.
5. Prepare all undertaking letters for HSE/Main contractor/client.
6. Prepare office Internal memos for GM approval.
7. Arrange staff business cards request to supplier.
8. Check/pay online the recharge Salik company account.
9. Check and submission to Finance manager all utility bills (Dewa, Du, Etisalat) before payment.
10. Arrange Monday and Friday food for office staff and GM.
11. Arrange meeting and appointment schedule of GM as per instructions.
12. Post job description on job site & schedule applicants interview as per HR Manager instruction.
14. Online company ads & coordinates company website updates to IT.
15. Coordination of Yearly renewal of PO Box, Vehicle license RTA Mulkiya, Establishment Card & Medical/ILOE Insurance.
Accounts related work report to Finance Manager:
1. Prepare LPO’S for all supplier/vendor approved quotations by Project Manager/Engineers & GM.
2. Summarize and prepare office stass and site staff monthly timekeeping for WPS.
3. Prepare monthly site overtime reports if any.
4. Check & prepare reports for all site projects reimbursement material expenses, monthly staff petrol & weekly food.
5. Cash/Cheque collection atm deposit as required.
6. Handles petty cash funds as required.
7. Coordination to vendor/supplier - Tax Invoice & Delivery Note
8. Reconciliation of Vendor/supplier Statement of account & Tax Invoice against approved LPO’s.
9. Assistance with VAT related reports.
10. Check and purchase of office grocery items, office uniforms.
11. Reconcile reports of all outside manpower timesheets vs. site supervisor approved timekeeping attendance.
12. Release of approved supplier cheque payments.
13. Assistance to General/Project/Finance/HR manager.
14. Assigned to other admin task from time to time.
**Job Types**: Full-time, Permanent
**Education**:
- Bachelor's (preferred)
**Experience**:
- admin/accounts in uae: 4 years (required)
**Location**:
- Dubai (required)
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