Administrator

5 months ago


Ras alKhaimah, United Arab Emirates Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This is opportunity to work on a large hospitality project in one of the emirates of the UAE.

Our values shape the way we consult, and define the people we want to join us on our journey:
Safety first - Going home safe and well:

- You will promote Mace's value of Safety First, exhibiting visible safety behaviours, sharing lessons learned and using safety moments and Mace's HSW framework to support the safety and wellbeing of all Mace staff.
- You will possess technical expertise in local Health and Safety rules and regulations relevant to project portfolio.
- You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people in your team.

Client focus - Deliver on our promise:

- You will ensure quality systems are suitably managed in line with service excellence.
- You will deliver and manage project plans from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.
- You will manage tasks and associated deliverables in support of senior project managers and other leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.

Integrity - Always do the right thing:

- You will manage project budgets and highlight any risks, challenges, and mitigations.
- You will support the long-term development of your function or Business Unit (BU), creating a sustainable business future.
- You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

Create opportunity for our people to excel:

- You will manage design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.
- You will manage the project team and relevant stakeholders to achieve strategic project key performance indicators (KPIs).
- You will actively network and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.

You’ll be responsible for:

- Provides reception support, answering telephone and taking messages where necessary, ensuring they are passed on to relevant party immediately.
- Distributes internal and external mail.
- Orders office refreshments/meeting lunches.
- Assists with typing minutes, agendas, and notices.
- Create signs/documents as required.
- Maintain filing systems.
- Reports any site related IT problems to helpdesk.
- Meet and greet guests as the face of the organisation.
- Ensures visitors/guests sign in on arrival.
- Organises refreshments for meetings/visitors.
- Provides office diary management support, i.e. booking meeting rooms.
- Receiving deliveries/incoming and outgoing post.
- Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

- Experience working in the United Arab Emirates is essential for client approval.
- Good IT knowledge covering Excel, Word, Outlook.

You’ll also have:

- Experience in an administration capacity Previous experience in within Construction environment.

LI-Onsite


  • IT Administrator

    5 months ago


    Ras al-Khaimah, United Arab Emirates VM Properties FZ-LLC Full time

    Monitoring and maintaining networks and servers. - Upgrading, installing and configuring new hardware and software to meet company objectives. - Implementing security protocols and procedures to prevent potential threats. - Creating user accounts and performing access control. - Performing diagnostic tests and debugging procedures to optimize computer...


  • Ras al-Khaimah, United Arab Emirates Blackphone General Trading Full time

    **URGENT** **Job Title: Administrative Assistant** **/ HR Administrative Assistant** **Job Summary**: **Key Responsibilities**: - Manage daily administrative tasks, including scheduling meetings, appointments, and conference calls. - Prepare and edit documents, reports, and presentations. - Prepare the salary sheet on monthly basis and maintain the...

  • Deputy Administrator

    5 months ago


    Ras al-Khaimah, United Arab Emirates Jazira Aviation Club نادي الجزيرة للطيران Full time

    **SUMMRY** An aviation administration manager is responsible for overseeing the administrative functions of an aviation organization. This can include a wide range of tasks. **ADMIN MANAGER** - Develop and implement operational plans to achieve business goals - Oversee all aspects of the business, including sales, marketing, finance, and human resources -...


  • Ras al-Khaimah, United Arab Emirates European University in the United Arab Emirates Full time

    **Position Summary**: The Administrative Assistant (HR) will provide comprehensive administrative support to the Human Resources Department at the European University in the UAE. This role involves a wide range of HR-related administrative tasks, including but not limited to, recruitment, onboarding, employee records, and general HR office support. **Key...

  • Office Administrator

    5 months ago


    Ras al-Khaimah, United Arab Emirates PRESTIGE PLASTICS LLC Full time

    We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly. **Salary**: From AED2,000.00 per...


  • Ras al-Khaimah, United Arab Emirates Hilton Full time

    Administrative Assistant The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. **What will I be doing?** An administrative assistant provides the Team...

  • Office Administrator

    3 weeks ago


    Ras al-Khaimah, United Arab Emirates PRESTIGE PLASTICS LLC Full time

    We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly. Pay: From AED2,000.00 per...

  • Administrator

    5 months ago


    Ras al-Khaimah, United Arab Emirates HSJB BUSINESS CONSULTING Full time

    Responsibilities - Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and...

  • IT Administrator

    5 months ago


    Ras al-Khaimah, United Arab Emirates Icons Coffee Couture Full time

    **IT Specialists often have the following responsibilities**: - Review diagnostics and assess the functionality and efficiency of systems - Implement security measures - Monitor security certificates and company compliance of requirements - Offer technical support to company staff and troubleshoot computer problems - Install and update company software and...


  • Ras al-Khaimah, United Arab Emirates Vida Food LLC Full time

    Managing office supplies stock and placing orders - Preparing regular financial and administrative reports - Administration of company databases - Maintain and update company databases - Answer queries by employees and clients - Update office policies as needed - Prepare reports and presentations with statistical data, as assigned Pay: AED3,000.00 -...


  • Ras al-Khaimah, United Arab Emirates Ashbilia Contracting LLC Full time

    Job Title: Secretary Job Summary: The Secretary for our Construction Company plays a vital role in ensuring the smooth operation of administrative tasks within the construction company. This position requires exceptional organizational skills, attention to detail, and the ability to multitask effectively. The Secretary will be responsible for managing...


  • Ras al-Khaimah, United Arab Emirates Asnani Steel Industries LLC Full time

    **Job Summary**: Your responsibilities are to ensure administrative system is being implemented and properly coordinated in the workplace so that all interactions between the organization and others are positive and productive **Key Responsibilities** **Office Management**: - Greet visitors and direct them to the appropriate office or individual. -...


  • Ras al-Khaimah, United Arab Emirates Hilton Full time

    Administrative Assistant An Administrative Assistant is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. Specifically, will perform the following tasks to the highest standards: - Carry out daily administrative...


  • Ras al-Khaimah, United Arab Emirates Bin Majid Hotels & Resorts Full time

    Scheduling interviews, meetings, and training sessions. - Assisting with the onboarding process for new employees (e.g., preparing documents, setting up meetings). - Maintaining and updating employee records and HR databases. - Assisting with payroll preparation and tracking attendance. - Preparing HR reports, memos, and presentations. - Organizing and...


  • Ras al-Khaimah, United Arab Emirates ACTALY FZ LLC Full time

    **Job Summary**: - To provide a range of management services to the project. - Facilitating and improving the financial practices and procedures within a company. - Ensuring an organization's adherence to financial regulations and legislation. **Duties and Responsibilities**: 1. Finance and Accounting - Carry out the procedures for money transfer,...


  • Ras al-Khaimah, United Arab Emirates American University of Ras Al Khaimah Full time

    **Job Summary**: The IT Security Administrator is responsible for maintaining the security and integrity of the AURAK's information systems. This role involves implementing security measures, monitoring system activity, conducting regular security assessments, and responding to security incidents. The IT Security Administrator should work closely with other...


  • Ras al-Khaimah, United Arab Emirates Future Architectural Glass LLC Full time

    **Position**: Administration Assistant Nationality: Philipine only **Location**: Al Ghail Industrial Area, Ras Al Khaimah, UAE **Description**: The Admin Assistant will manage the reception and support the HR team with administration & office coordination. We're looking for a motivated multi-tasker with a can-do attitude. **Qualifications &...


  • Ras al-Khaimah, United Arab Emirates Design Consultants Full time

    Basic Duties & Responsibilities To work with a developer in Ras Al Khaimah and manage post contract administration. Major Responsibilities are: - Reviewing signed contract documents. - Replying to correspondences from Consultants and Contractors - Contracts administration - Tendering of PS items - Review of Variations if required Minimum Requirements -...

  • Office Administrator

    5 months ago


    Ras al-Khaimah, United Arab Emirates RED CARPET CLEANING SERVICES Full time

    we are looking for an experienced Administrator for a Cleaning Company located in Ras Al Khaimah. Pay: From AED2,500.00 per month

  • Office Administrator

    2 months ago


    Ras al-Khaimah, United Arab Emirates Master Catering Services Full time

    **Job Title: Office Admin** **Company**: Master Catering **Location**: [Insert location] **Job Type**: Full-time **Job Summary**: **Key Responsibilities**: - Handling customer inquiries and providing excellent customer service - Taking and processing customer orders efficiently - Maintaining and updating records using Google Sheets and Excel - Assisting...