Administrator
5 months ago
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
The project:
This is opportunity to work on a large hospitality project in one of the emirates of the UAE.
Our values shape the way we consult, and define the people we want to join us on our journey:
Safety first - Going home safe and well:
- You will promote Mace's value of Safety First, exhibiting visible safety behaviours, sharing lessons learned and using safety moments and Mace's HSW framework to support the safety and wellbeing of all Mace staff.
- You will possess technical expertise in local Health and Safety rules and regulations relevant to project portfolio.
- You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people in your team.
Client focus - Deliver on our promise:
- You will ensure quality systems are suitably managed in line with service excellence.
- You will deliver and manage project plans from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.
- You will manage tasks and associated deliverables in support of senior project managers and other leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.
Integrity - Always do the right thing:
- You will manage project budgets and highlight any risks, challenges, and mitigations.
- You will support the long-term development of your function or Business Unit (BU), creating a sustainable business future.
- You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.
Create opportunity for our people to excel:
- You will manage design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.
- You will manage the project team and relevant stakeholders to achieve strategic project key performance indicators (KPIs).
- You will actively network and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.
You’ll be responsible for:
- Provides reception support, answering telephone and taking messages where necessary, ensuring they are passed on to relevant party immediately.
- Distributes internal and external mail.
- Orders office refreshments/meeting lunches.
- Assists with typing minutes, agendas, and notices.
- Create signs/documents as required.
- Maintain filing systems.
- Reports any site related IT problems to helpdesk.
- Meet and greet guests as the face of the organisation.
- Ensures visitors/guests sign in on arrival.
- Organises refreshments for meetings/visitors.
- Provides office diary management support, i.e. booking meeting rooms.
- Receiving deliveries/incoming and outgoing post.
- Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You’ll need to have:
- Experience working in the United Arab Emirates is essential for client approval.
- Good IT knowledge covering Excel, Word, Outlook.
You’ll also have:
- Experience in an administration capacity Previous experience in within Construction environment.
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