Auh / Dxb - Deputy Post Security Manager (Ao)

3 weeks ago

Abu Dhabi, United Arab Emirates Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

The British Embassies in Abu Dhabi & Dubai both have vacancies for a Deputy Post Security Manager. This is for a fixed-term contract for one year. This is for two roles; one based in Abu Dhabi, and one based in Dubai.

The Deputy Post Security Managers will provide support to the Post Security Managers (PSM's) in Abu Dhabi and Dubai respectively and the Regional Overseas Security Manager (ROSM) in the delivery of effective safety and security measures at the British Embassy and UK based staff residences; appropriately mitigating and managing risk whilst ensuring the safety of staff and assets under normal working conditions, whilst preparing for times of crisis.

**Duties and Responsibilities**

**General Security Management**
- To assist the PSM/ROSM in planning and executing effective security strategy for embassy events and visits that ensures commensurate levels of security, balanced against threat and business need.
- To assist the PSM/ROSM in conducting security risk assessments for external events and assist hosts in setting appropriate security posture.
- To assist the PSM/ROSM in ensuring completion of Overseas Security Advisor (OSA) recommendations at Post.
- Assist the PSM/ROSM in conducting security induction briefings and training within 5 days of arrival, for all new members of staff and UKB families.
- To provide support for leave or absence periods of the PSM Abu Dhabi/Dubai as agreed with the ROSM and PSO.
- To deputise for the PSM Abu Dhabi / Dubai as required.

**Guard Force Management**
- To assist the PSM in managing a large contracted guard force providing a range of manned guarding duties to the embassy, ensuring security policy is adhered to and the operational effectiveness of all procedural, physical and technical security measures is maintained at all times.
- To assist the PSM in administering the contracted guard force ensuring robust standing orders are up to date, appropriate and effective, and underpinned by regular training and practice drills.
- To work with the PSM and liaise with the contractor’s management team through regular meetings to ensure acceptable guarding standards are maintained through regular monitoring of contract Key Performance Indicators. To also ensure that the contractor maintains appropriate standards of welfare and duty of care to the guards. To depuitise for the PSM in regular meetings with the Contact management team if the PSM/ROSM are unavailable.
- To assist the PSM in ensuring effective manned guarding services with a particular emphasis on access control; person and vehicle search; patrolling; fire prevention; mail scanning; maintenance of occurrence book; incident reporting and incident response; protective surveillance; and exceptional customer service to visitors.

**Physical Security**
- Working with the PSM/ROSM and Estates Manager reguarly review and maintain the physical security of the Embassy and Residence grounds, identifying and dealing with issues quickly and effectively.
- To assist the PSM/ROSM on maintenance projects of physical security measures in consultation with relevant partners and stakeholders and the embassy estates team.
- To assist the PSM/ROSM in reviewing and, where necessary, implementing physical security upgrades to staff accommodation.

**Technical Security**
- To assist the PSM with the Automated Access Control Systems (AACS), ID badge issue, issuing access privileges, and monitoring and reporting system faults.
- Monitor and report issues with Closed Circuit Television (CCTV).
- Assist the PSM in conducting and record weekly testing of alarm systems reporting any concerns to the PSM/ROSM/Secure Technical Services Officer (STSO).

**Security Administration**
- To assist the PSM/ROSM in providing thorough security risk assessments and reports of all internal and external embassy events.
- To assist the PSM in maintaining an accurate inventory of security equipment, ensuring all equipment is in satisfactory working order
- To assist the PSM/ROSM as required in ensuring that regular security incident drills are conducted and that all staff are adequately briefed on procedures.
- To conduct periodic out of hours inspections of the embassy to identify security breaches, reporting findings to the PSM/ROSM.
- To provide administrative support to posts security and crisis committee’s.
- To ensure all on site security signage and information boards and displays are kept up to date.

**Generalist**
- To assist in managing incoming and outgoing diplomatic mail in line with FCDO guidance and policy.
- Build strong and effective networks and relationships with all keys partners across government and internal stakeholders in the Embassy.
- To take an active role in the Embassy’s Crisis Management Plan and embassy response to incidents or emerging threats that may affect the embassy or UK nationals.
- Any other tasks as directed by the PSM/ROSM/PSO Abu Dhabi/Dubai respective

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