Receptionist / Admin (Temp)

2 weeks ago


Dubai, United Arab Emirates Nathan & Nathan HR Full time

Our client is one of the leading International Freight Forwarders providing Air Freight, Ocean Freight, Customs Brokerage & Surface Logistics, and Distribution services.

We are looking for a **Temporary Receptionist cum Admin Assistant,** to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

**Duration: 3 Months. Start Date: March 6 to June 30**

**Responsibilities**:
**Admin Tasks**
- **Receptionist duties **such as Answers phone calls, Direct calls to appropriate persons or take detailed messages.
- Assisting Guest & Clients, receiving deliveries, couriers, and arranging distribution to recipient.
- Visitors gate pass, staff access card new and renewals
- Attendance Monitoring
- Meeting room booking
- Managing office supplies stock and place orders & Arranging office maintenance i.e IT
- Assisting with setting up workstations, IT setups for new hires.

General Inquiries and requesting quotation from each supplier if needed
- Coordinating & arranging office maintenance, IT. Etc
- Assist and advise PRO on all Lease contract renewals and Vu
- Assist in DACC Performance & wastage monthly reports
- Assisting employees request
- Application in company vehicle renewals and any other service related to company vehicles
- Managing company portal accounts ( DWC & JAFZA) Request for top-ups, etc

**HR Tasks**
- Issuance of Letters & Certificates
- Coordinating Interviews
- Drafting Offer Letters & Employment Contracts

**Invoicing Tasks**
- Scanning & Checking all documents required for invoice dispatching.
- Sending invoice and supporting document through mail to each client
- sending original invoice along with the supporting & scan copy to client (depends on client request)

(sending it through a courier or messenger).
- Arranging of all invoices / docket & filing (Court Logs)

**Qualifications**:

- Proven experience in a similar role
- Previous experience as HR procedures is required
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Location: **Dubai South Business Park**

Timings**:Monday to Friday | 08.30am to 05.30pm**

**Job Type**: Temporary
Contract length: 3 months

**Salary**: Up to AED5,500.00 per month

Application Question(s):

- What is your current visa? (Tourist, Husband Visa, Employment Visa, etc)
- Can you join immediately?
- This is a temporary opportunity for 3 months. are you sure you're okay with that?

**Experience**:

- Human Resource: 3 years (preferred)
- Administrative Assistant: 3 years (required)

License/Certification:

- UAE Driving License (preferred)

Willingness to travel:

- 100% (required)


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