Sports Event Coordinator
2 weeks ago
Job Description: We are seeking a highly organized and enthusiastic individual to join our team as a Sports Event Coordinator. As a Sports Event Coordinator, you will be responsible for planning, organizing, and executing sports events of various sizes and complexities. Your attention to detail and ability to manage multiple tasks simultaneously will be crucial in ensuring successful and memorable events.
**Responsibilities**:
Event Planning: Collaborate with stakeholders to define event objectives, themes, and requirements. Develop comprehensive event plans, including timelines, budgets, and resource allocation.
Venue Selection and Logistics: Identify and secure appropriate venues for sports events. Coordinate logistics such as permits, equipment rentals, transportation, and accommodations.
Vendor Management: Source and negotiate contracts with vendors and service providers, including catering, audiovisual, security, and medical services. Coordinate vendor activities and ensure their adherence to event specifications.
Registration and Participant Management: Develop and implement registration processes for participants. Communicate event details, collect participant information, and manage inquiries. Coordinate participant check-in, distribution of materials, and on-site support.
Event Promotion and Marketing: Collaborate with the marketing team to develop promotional strategies and materials. Utilize various channels, including social media, websites, and local media, to generate awareness and maximize event participation.
Budget Management: Develop and manage event budgets, ensuring effective allocation of resources and adherence to financial guidelines. Monitor expenses, reconcile invoices, and provide regular reports to stakeholders.
Event Execution: Oversee all aspects of event execution, including setup, signage, audiovisual equipment, and on-site coordination. Address any issues or emergencies that arise during the event and ensure a smooth and enjoyable experience for participants and attendees.
Post-Event Evaluation: Conduct post-event evaluations to assess the success of each sports event. Collect feedback from participants, sponsors, and vendors to identify areas of improvement and implement changes for future events.
**Requirements**:
- Bachelor's degree
- Proven experience in coordinating sports events, preferably in a similar role
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively
- Strong interpersonal and communication skills, both written and verbal
- Ability to work well under pressure and adapt to changing circumstances
- Proficient in event management software and tools
- Knowledge of sports event regulations and safety protocols
- Flexibility to work evenings, weekends, and travel as required
Note: This job description is intended to convey information essential to understanding the scope of the Sports Event Coordinator role. It is not intended to be exhaustive or exclusive of other duties that may be required or assigned from time to time.
**Salary**: AED8,000.00 - AED10,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Event Coordinator: 2 years (required)
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