
Office Manager
4 weeks ago
**EXPERIENCE & QUALIFICATION**
- 3+ years of experience as an Office Manager Assistant, preferably supporting C-level executives.
- Experience with managing multiple projects
- High level of emotional intelligence required.
- Bachelor’s degree in business administration, Management, or a related field preferred.
**JOB RESPONSIBILITIES**
**Human Resources**:
- Assist with recruitment and onboarding of new employees.
- Maintain employee records according to policy and legal requirements.
- Address employee queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
**Facility Management**:
- Ensure the office is well-maintained, clean, and safe for all employees.
- Liaise with facility management vendors, including cleaning, catering, and security services.
**Technology and Communication**:
- Build and manage SharePoint systems for efficient operations.
- Manage office IT infrastructure, including computers, network, and software.
- Provide basic IT support and coordinate with external IT support when necessary.
- Ensure the office communication systems are operational and efficient.
**Administrative Support**:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Manage and maintain the busy calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
- Taking minutes and creating action lists.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports for review.
**Project Management**:
- Assist in the planning and execution of special projects and initiatives.
- Track project progress and provide updates to the executive.
- Coordinate with internal and external stakeholders to ensure project timelines are met.
- Ability to work independently and handle multiple tasks simultaneously.
**Relationship Management**:
- Build and maintain relationships with key business contacts, clients, and stakeholders.
- Act as a liaison between the executive and internal/external parties.
- Coordinate and manage communications, ensuring timely and effective follow-up.
**BENEFITS**
- Flights provided
- 30 days paid vacation
- Health insurance
- External accommodation provided by company
- Salary DOE tax free. Living expenses paid.
**ONLY QUALIFIED CANDIDATES PLEASE.**
**Job Type**: Permanent
Pay: AED15,000.00 - AED20,000.00 per year
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