Admin & HR Officer

5 days ago


Dubai, United Arab Emirates Ultra Abseil Cleaning Services LLC Full time

An **Admin & HR Officer** typically handles a wide range of administrative and human resources responsibilities to ensure the smooth operation of an organization. Below is a detailed list of the duties and responsibilities that are commonly associated with this role:
**Administrative Duties**:

- **Office Management**:

- Manage day-to-day office operations, including organizing and maintaining office supplies and equipment.
- Ensure the office environment is safe, clean, and well-organized.
- Coordinate office space allocation and supervise office maintenance.
- **Scheduling & Coordination**:

- Organize and schedule meetings, conferences, and travel arrangements for executives and staff.
- Coordinate and prepare agendas, documents, and presentations for meetings.
- Ensure the proper functioning of office systems and technology.
- **Documentation & Record Keeping**:

- Maintain and update physical and electronic filing systems.
- Prepare and organize reports, documents, and presentations.
- Ensure compliance with organizational policies regarding document retention and data protection.
- **Health & Safety Compliance**:

- Monitor office environment to ensure compliance with safety regulations.
- Coordinate fire drills and emergency preparedness procedures.
- **Inventory Management**:

- Oversee and manage office supplies, ensuring that inventory is stocked and organized.
- Handle orders for office supplies and equipment.

**Human Resources Duties**:

- **Recruitment & Onboarding**:

- Assist in the recruitment process, including preparing job descriptions, posting job ads, screening resumes, and scheduling interviews.
- Coordinate new employee onboarding, including orientation, training, and ensuring that employees have the necessary tools and resources.
- **Employee Relations**:

- Serve as a point of contact for employees regarding HR-related matters, including queries about policies, benefits, and workplace issues.
- Mediate and resolve conflicts between employees and management.
- Foster a positive work environment and help promote employee engagement.
- **Payroll & Benefits Administration**:

- Assist with payroll processing, ensuring accuracy and timely distribution of employee wages.
- Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.
- Ensure proper documentation for payroll and benefits is completed accurately.
- **Compliance & Policy Enforcement**:

- Ensure the organization complies with labor laws and other regulations related to HR practices.
- Update and maintain employee handbooks, policies, and procedures.
- Track employee attendance, leaves, and ensure proper documentation for absences.
- **Performance Management**:

- Assist in managing employee performance reviews, feedback, and goal setting.
- Support managers in addressing performance issues and promoting employee development.
- **Training & Development**:

- Organize training sessions, workshops, and other development programs for staff.
- Track employee development and help identify opportunities for growth within the organization.
- **HR Documentation & Reporting**:

- Maintain accurate employee records, including personal details, contracts, and performance evaluations.
- Prepare regular HR reports on staffing, turnover, and other relevant metrics.
- **Leave Management**:

- Track and manage employee leave requests, including sick leave, vacation, and other time off.
- Ensure proper documentation for leave policies and ensure compliance with local labor laws.

**General Responsibilities**:

- **Communication & Collaboration**:

- Collaborate with other departments to ensure smooth communication and coordination.
- Support senior management in planning and decision-making processes.
- **Problem-Solving & Troubleshooting**:

- Address day-to-day administrative and HR issues as they arise, finding solutions to maintain workflow and employee satisfaction.
- **Confidentiality & Ethics**:

- Maintain confidentiality of sensitive employee and organizational information.
- Ensure ethical conduct in all HR and administrative activities.

Pay: AED2,500.00 - AED3,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- HR/ADMIN: 5 years (preferred)

License/Certification:

- Diploma/certificates attested from MOFA? (preferred)

Application Deadline: 15/01/2025


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