Pharmacy Purchase Executive

1 week ago


AlAyn, United Arab Emirates Trust Vision Group of Healthcare Full time

Oversee the training of pharmacy buyers
- Manage the patient specific ordering and tracking process for ultra-high cost pharmaceuticals
- Reconciliation of the narcotic ordering discrepancies to assure high integrity narcotic ordering systems
- Provide premier customer service to internal customers, other Support Service departments and supplier representatives. Guide and assist customer departments to adhere to UW Health Purchasing Policies, Procedures and processes. Assist in training departmental requestors.
- Manage Pharmacy Purchasing activities to include workflow monitoring, Purchase Orders, order acknowledgments, order expediting, phone orders, and order processing in a timely and accurate manner. Utilize the prime vendor’s ordering system and be familiar with preparing orders through their web portal to assure best pricing.
- Perform routine pricing negotiations, with existing suppliers, for the purchase of goods. Seek cost reduction opportunities with new and existing suppliers.
- Assist departments in utilizing existing contracts, locating sources for supplies and finding alternative products. Expedite or alternate source urgently needed products that do not meet agreed upon delivery dates. Update purchase orders with accurate arrive dates, product availability and backorder status. Advise suppliers and internal customers of lead times, shipping errors and back orders.
- Resolve disputes between UW Health and suppliers to the satisfaction of both. Resolve pricing, unit of measure, quantity and other issues to ensure order accuracy and timely payment of supplier invoices
- Participate in process improvement projects and initiatives. Take ownership of departmental processes.
- Assure compliance with the Drug Supply Chain Security Act (DSCSA)
- Oversee the pre-booking and management of vaccines.
- Conduct price audits
- Maintain records of Controlled Substance Ordering Systems (CSOS)
- Collaborate within category management structure to provide premier customer service to colleagues and internal customers.

Ability to commute/relocate:

- Al-Ayn: Reliably commute or planning to relocate before starting work (required)


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