Administrative Assistant

1 week ago


Dubai, United Arab Emirates Halakids Full time

**Dubai**:
**Administrative Assistant/ Document Controller**

The purpose of the role is to provide support services to the Recruitment Team, ensuring that all aspects of the helpdesk/administration function are undertaken in a professional and customer-focused manner.

**THE RESPONSIBILITIES**
- Visa process assistance, helping explain the process if there is a language barrier or education barriers.
- To work with and support senior colleagues in embedding an effective mobilization and contract management process through allocation and planning of resource and support.
- Develop and maintain excellent internal management relationships with all other departments and functions, ensuring sharing of best practice and supporting initiatives to improve organizational performance.
- Assist with the maintenance of local records for contracts and services including operating system to assist relevant team member in ensuring timely renewal of contracts including liaise with HR department.
- Liaising with a wide range of people involved in policy areas such as staff performance, attendance, accommodation, employees’ welfare, employees relations, on-boarding, immigration (new workers visa)
- Be responsible for management of all records including, all required CRM reports, payment management, monitoring with management team and support for all sales and customer support staff.
**THE REQUIREMENTS**
- Educated to a degree level or equivalent (Law, Computer Science, HR or Business Administration).
- Experience working within a law firm or in-house legal team/ HR/ Management.
- Fluent English (written and spoken).
- High achiever who is energetic and self-motivate.
- Proficient IT skills including typing and managing large quantities of data on Microsoft Excel.

Current Visa Status: Visit or Cancelled ONLY- this is an immediate start.



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