Document Controller

2 months ago


Jebel Ali, United Arab Emirates TDR Full time

**Overview**:
**Key Responsibilities**:

- **Document Management**: Manage the entire lifecycle of documents, including creation, review, approval, distribution, and archiving, ensuring adherence to company procedures and regulatory requirements.
- **HACCP and ISO Compliance**: Oversee the implementation and maintenance of HACCP and ISO standards related to document control processes, ensuring all documentation meets regulatory requirements and quality standards.
- **Controlled Document Review**: Facilitate the review and approval process for controlled documents, ensuring accuracy, completeness, and compliance with relevant standards.
- **Document Retrieval and Distribution**: Establish efficient systems for document retrieval and distribution to appropriate stakeholders, maintaining version control and ensuring timely access to necessary documentation.
- **Record Keeping**: Maintain accurate records and logs of document revisions, approvals, and distributions, ensuring documentation is easily traceable and auditable.
- **Training and Support**: Provide training and support to employees on document control procedures, ensuring understanding and adherence across the organization.
- **Continuous Improvement**: Identify opportunities for process improvement within the document control function, implementing best practices to enhance efficiency and effectiveness.
- **Audit Preparation**: Prepare documentation and assist in the coordination of audits related to document control processes, ensuring readiness and compliance with regulatory requirements.

**Qualifications**:

- Bachelor's degree in a relevant field or equivalent work experience.
- Proven experience as a Document Controller in the UAE, preferably within industries such as food manufacturing, hospitality, or healthcare where HACCP and ISO certifications are crucial.
- In-depth knowledge of document management systems and software, with proficiency in Microsoft Office Suite and document control software.
- Familiarity with HACCP and ISO standards, with certifications or training in these areas preferred.
- Strong organizational skills with excellent attention to detail and accuracy.
- Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels.
- Ability to work independently and collaboratively in a fast-paced environment, prioritizing tasks to meet deadlines.
- Experience in handling confidential information with discretion and professionalism.

**Note**: This job description is intended to convey information essential to understanding the scope of the role. It is not exhaustive and may be supplemented as necessary to meet the needs of the business.

**Salary**: AED3,000.00 - AED3,500.00 per month


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