Transport Coordinator

2 weeks ago


Abu Dhabi, United Arab Emirates Al Fanar Gas Services Group Full time

Maintain accurate records of all vehicles in the fleet, including leased, rented, and owned vehicles.
- Coordinate with rental vehicle suppliers to ensure availability and maintenance of rental fleet as per organizational requirements.
- Manage leased vehicles, including coordinating lease agreements, renewals, and negotiations with leasing companies.
- Maintain accurate records of leased vehicle information, contracts, and associated documentation.
- Ensure leased vehicles are maintained according to leasing agreements and company standards.
- Oversee branding initiatives to promote the organization's brand identity on fleet vehicles.
- Schedule and oversee routine maintenance, inspections, and repairs for all fleet vehicles to ensure optimal performance and safety.
- Coordinate with workshops and service providers to expedite repairs and minimize vehicle downtime.
- Provide support and guidance to drivers and address any issues or concerns promptly.
- Manage vehicle accidents, including reporting incidents to management, coordinating with insurance providers, and facilitating vehicle repairs and replacements.
- Coordinate insurance claims process, including documentation, communication with insurers, and follow-up on claim status.
- Manage fines and violations incurred by fleet vehicles, coordinating with drivers and relevant authorities to resolve issues.
- Notify drivers and their respective departments of any traffic fines and ensure timely payment or resolution.
- Manage government portals related to fleet management, including certifications, permits, registrations, renewals, and cancellations (Portals: RTA, TAMM, EVG, Salik, Darb, ADNOC fuel, ENOC fuel, and others).
- Ensure compliance with UAE regulations governing vehicle operation, licensing, registration, insurance, and emissions standards.
- Collaborate with internal departments, including procurement, finance, and operations, to ensure alignment of fleet management activities with organizational goals and policies.
- Utilize GPS tracking systems to monitor and analyze vehicle locations, routes, and performance in real-time.
- Interpret GPS data to optimize fleet efficiency, identify potential issues, and make informed decisions.
- Collect and validate invoices, purchase orders (POs), delivery notes, and other relevant documentation related to fleet operations.
- Submit invoices and supporting documents to the accounts department for processing and payment.
- Liaise with suppliers and service providers to maintain a smooth supply chain for vehicle parts and maintenance services.
- Conduct regular safety training sessions for drivers, emphasizing safe driving practices, load securing, and emergency protocols.
- Implement safety policies and procedures, and proactively address safety concerns to mitigate risks.
- Generate and analyze reports related to fleet performance, maintenance costs, fuel consumption, and safety metrics.
- Provide insights and recommendations for improving fleet efficiency, cost-effectiveness, and overall performance.
- Collaborate with various departments to coordinate activities and ensure effective communication and coordination, seamless workflow.
- Sharing relevant information and addressing interdepartmental queries or requests in a timely manner.
- Support the department as a delegation while any team member goes on leave as per the instructions from the line manager.
- Support cross-functional initiatives and projects as directed by management, contributing to the overall success of the organization.
- Adhere to the Company policies, processes, procedures & safety standards.

**Required skills**:

- Knowledge of all vehicle related government portals i.e. RTA/Salik/Darb/Adnoc/ENOC and related rules & regulations.
- Solid understanding of vehicle maintenance best practices, safety regulations, and compliance standards.
- Excellent communication skills (written & verbal).
- Vendor & Contracts management.
- Team Player

**Eligibility**:

- Minimum 3 years of experience in Transport Coordination / Fleet Management from Construction/Facilities Management/Oil & Gas/Engineering industry in UAE.
- Must have managed atleast 70+ vehicles.
- Bachelor Degree in any discipline.
- Must have a Valid UAE Driving License
- Preference will be given for immediate joiners
- **Job Location**:_ _Abu Dhabi_

**About us**:
Al Fanar is one of the U.A.E’s leading and best oil and gas company, specializing in distribution systems for Liquefied Petroleum Gas (LPG), Synthetic Natural Gas (SNG) and Natural Gas (NG). Headquartered in Abu Dhabi since 1990.

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

- Are you currently inside UAE ?
- Current UAE Visa status ?(Employment visa/ Visit visa/ Cancelled visa/ Own visa)
- Current/Last salary ?
- Minimum expected salary ?
- Nationality ?
- Notice period ?
- Active mobile number ?
- What is the maximum number of vehicles have you managed in your role ?
- This position is based in



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