Purchase Executive

4 weeks ago

Dubai, United Arab Emirates Kings Group Ventures Full time

Department: Purchasing

Availibility: Immediately

Industry: Hospitality

UAE Experience: At least 2 years

Reporting to: HOD

Job Summary: This position is accountable for the efficient and effective administration of the food and beverage purchasing and storeroom operations.

Key Job Tasks & Responsibilities:

- Responsible for all purchasing functions, quotations, quality, Price, Store and Receiving.
- Responsible for maintaining store inventory levels operationally needed.
- Make forecasts for product demand to ensure the sustainability of inventory.
- Obtains written approval for established Minimum / Maximum stock levels by the Financial Manager.
- Research and identify new products and services for the Restaurant in the market.
- Negotiate prices and terms with suppliers or contractors on behalf of the organization.
- Foster trust relationships with vendors to achieve better pricing and quality of services.
- Monitor vendors for quality, service, and price through standard purchasing specifications.
- Obtain competitive quotations for Restaurant requirements and ensure that the best product is sourced and purchased.
- Establish contracts to ensure reduced pricing for all operating areas of the Restaurant.
- Receives order list from the FOH or BOH daily and arranges for delivery of those items.
- Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
- Ensures & verifies that LPO are regularly updated, and supplier’s new current price lists are maintained.
- Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes daily.
- Verify the 'pending orders' report daily, and all pending orders are checked and verified regularly.
- Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
- All the receiving invoices should enter to the system on a daily bias & shared the receiving details to the accounts department.
- Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
- Willing to work a flexible schedule to accomplish all major responsibilities and tasks.
- Purchase assigned items on a timely basis as required by operations.
- Work closely with requesting department heads to assure timely delivery and product quality.
- Know and use inventory and ordering system to create purchase orders, receive goods and manage inventory.
- Maintain agreed upon standards and practices in all beverage purchasing activities.
- Receive end users product issue requests and fill orders accordingly.
- Understand costs and budgets, and work with the appropriate department head to achieve/maintain budgeted cost percentage.
- Recommend best purchases and alternative new products to users.
- Establish and maintain adequate PAR levels. (Minimum, maximum, reorder point)
- Manage the stock storage and distribution according to FIFO rule.
- Take month-end inventory and enter into the showman system.
- Compliance with safety and OSHA.
- Other duties as assigned by the Head of Department.

**Requirements**:

- Advance mathematics skills.
- Ability to work in a fast paced environment.
- Ability to multi-task and prioritize.
- Must have work expierence in food and beverage / hospitality industry in UAE.
- Proficient in reading & writing the English language.
- Must have knowledge regarding the food storage as per Dubai municipality guidelines.

**Job Types**: Full-time, Permanent

**Salary**: AED4,000.00 - AED4,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

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