Consignment Coordinator

1 month ago


Dubai, United Arab Emirates Zahrawi Medical Full time

**About Zahrawi Group**:
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

**job Brief**: The incumbent helps all stakeholders involved in consignment process to provide real-time support for surgeries and hospitals and keeping record of all related transactions in addition to closing consignment cycle on time.**ACCOUNTABLITIES**:
**Policies & Procedures**:

- Adhere to all Zahrawi Policies & Procedures as applicable.

**Sales Support**:

- Support and assist fellow team members / departments, as and when needed to meet company / department goals.
- Prepare sales order checklist.
- Identify problems and address it to the team leader.
- Effectively present information and respond to questions from colleagues.

**Generate New Leads**:

- Respond to any inquiries regarding the department and task.

**Consignment Management**:

- Act as the primary point of contact for sales teams regarding consignment deliveries.
- Coordinate and schedule consignment deliveries and booking with customers, ensuring timely and accurate distribution of medical devices.
- Follow Up for Consignment Delivery and Collection, track and monitor consignment deliveries to ensure successful receipt by customers.
- Manage the collection of consignment items post-usage, maintaining accurate records of inventory movements.
- Monitor and follow up on advance deliveries to customers, ensuring timely fulfillment of orders.
- Address and resolve any pending LPO issues in collaboration with sales teams and customers.

**Stock Management**:

- Maintain accurate records of consignment stock levels, ensuring proper stock rotation to prevent expirations.
- Coordinate the collection and replacement of expired consignment items, ensuring compliance with regulatory standards.
- Ensure that inventory figures of consignment are accurate and reliable.
- Perform regular reconciliations of consignment inventory, comparing physical counts with system records.
- Investigate and correct discrepancies to maintain accurate inventory records.

**Documentation**:

- Gather and compile usage reports and Local Purchase Orders (LPO) related to consignment inventory.
- Generate and distribute weekly reports on consignment inventory status and pending customer orders.
- Provide insights and recommendations to management based on report findings to improve consignment process

**Database**:

- Maintain database of all consignment transactions including but not limited to surgery bookings, transfer documents, pick-up documents, surgery reports (or usage reports), LPO, and any other related documents in the company shared drive & ERP system for easy and quick references.

**REQUIREMENTS**
- **Education**: Bachelors Degree
- **Experience**: 1+ years of experience.
- **Job Specific Skills**: Excellent MS Office Skills (Excel Formulas, Pivot), Time management, Process management, Analysis, Decision making and relationship building, Organization skills, Good reporting & analysis skills.

Location: UAE - Dubai

**Job Type**: FULLTIME

Job Posting Date: 04-12-2024

Division/Department: Warehouse Operation and Distribution



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