Supply Chain Manager
1 week ago
**Urgently Required Supply Chain Manager **for big distribution company in Dubai.
**Role**:To manage the supply chain function ensuring effective sourcing & buying at optimum cost, quality and availability to support efficient functioning of the Business. Manage import of goods, recover claims, and maintain relevant documentation. Coordinate with Business Managers, suppliers & 3PL to ensure effective and accurate forecasting, inventory and replenishment at all levels.
**JOB RESPONSIBILITIES**:(Include but not limited to the following)
**_Strategic Responsibilities: _**
Support management and control of the buying process with Business Managers and Logistics team on all aspects of stock i.e., materials, storage and stock control to achieve profitable purchase, efficient stock turnover and minimum stock level required
Arrange to set and maintain agreed stock targets and re-order levels in conjunction with the business, ensuring that stocking policies result in a replenishment process that consistently delivers required product volumes on-time and in-full, within date sensitive tolerances
**Functional Responsibilities**
- **Planning & Budgeting**_
- Provide inputs in developing annual business plans, associated budgets and purchase strategies. Monitor performance and initiate corrective action where necessary to ensure operations are conducted within the agreed parameters and targets
- Ensure that continuous and timely feedback is given to the business on sales volumes, major deviations from plan, etc.
- **Order Management**_
- Maintain product master information and ensure registration of all products is performed, as required, by applicable regulatory authorities
- Receive request for goods, prepare purchase order, obtain approval and send it to the suppliers, in order to import necessary goods from overseas / local suppliers
- Co-ordinate and follow-up with the suppliers and the freight forwarding agents to ensure safe arrival of goods at the given destination, optimizing cost
- Receive discrepancy report from 3PL warehouse for each consignment and lodge claims with either the supplier or the insurance company as the case may be to recover costs
- Manage & Control the documentation process for inbound shipment and forward to clearing agents. Ensure applicable system updates as required, suitable documentation and record keeping in line with all internal and external audit requirements.
- Track changes in price structure of all Armada brands. Raise an alarm in case of any price increase or receipt of any new product
- **Management Reporting**_
- Provide regular updates & periodic reports to the Management Team on deliveries, stock levels, pending orders, claims for the damages/shortages and credit notes. Present the key findings along with recommendations and suggestions to increase efficiency
- Create masters where required and prepare necessary documentation for all incoming shipment clearance. Prepare and distribute Daily Purchase Order Report to respective stakeholders
- **Inventory Management**_
- Monitor supply chain activities to ensure optimal stock holding. Monitor and control stock levels and coordinates periodic stock taking
- Support supply and store material procurement, ensuring product availability, by receiving sales forecasting cycles based on business plans, customer throughputs, sales history, season trends, product range, market trends and promotions
- **Supplier Management**_
- Build, develop and maintain excellent relationships with suppliers
- Assist in negotiating contract terms including prices, discounts and credit terms with each supplier
- Coordinate with the suppliers on deliveries to ensure all products are delivered on time and within ship/cancel dates
- Liaise with new suppliers confirming shipping documentation requirements and freight forwarder information
- **Logistics & Warehouse Management (including 3PL)**_
- Coordinate with third party logistics provider on distribution, stocking and warehousing needs of Armada, including reviewing any damaged goods and notifying suppliers, ensuring the safe and efficient handling of products in the warehouse, and that products are shipped efficiently
- **Municipality liaison**_
- Liaise with Dubai Municipality to obtain appropriate approvals within the specified deadlines
- Submit FIRS on DM website. Follow up on DM portal on consignment status, process DIP fees and schedule inspection. Follow up with 3PL on consignment status and release the consignment for invoicing once it is released on DM portal
- Coordinate & process label approval & bar code registration for every new product with Dubai Municipality
- Build & maintain relationships with government offices/officials to help facilitation of exceptional/difficult requests
**QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS**
- Bachelor’s degree in any discipline
- Minimum 3-5 years of work experience in a similar position, preferably with exposure to FMCG Distribution or multi
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