
Studio Administrator
4 weeks ago
Key duties and responsibilities will include but are not limited to:
- Answering the telephone, screening and directing calls, taking and passing on messages as appropriate
- Answering the main door, greeting and welcoming visitors
- Dealing with incoming and outgoing post, parcels, packages and deliveries
- Ordering and maintaining office supplies and consumables
- Assisting with calendar management, setting up meetings and equipment
- Assisting the estimation department to maintain the enquiry tracker, obtaining supplier quotations, preparing proposals etc.
- Arranging office social events, staff celebrations, hospitality, catering and refreshments
- Maintaining files, records, databases, catalogues, spreadsheets, documents and other office systems
- Maintaining inventory of all catalogues, samples, furniture displayed in the studio
- Keeping track of all catalogues submitted to clients for review and collect them back to the studio
- Assisting the team with organising samples for projects, preparing mood boards and resources
- Undertaking data entry, filing, shredding, photocopying, printing, scanning, binding
- Taking minutes, typing up notes/documents/letters, proof reading and editing for the team
- Monitoring building and utilities, helping to ensure all areas are kept clean, tidy, stocked and operational
- Assisting with liaison with service providers, tenants and contractors including IT, cleaners, waste and recycling, services, utilities, office tenants etc
- Assisting to ensure company protocols, policies and procedures are applied and followed
- Other duties as may reasonably be required and requested.
Pay: AED2,500.00 - AED3,500.00 per month
**Education**:
- Bachelor's (required)
**Experience**:
- Administrative: 3 years (required)
**Language**:
- English (required)
**Location**:
- Dubai (required)
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