Purchasing Coordinator

2 weeks ago

Dubai, United Arab Emirates MEALS ON ME CATERING SERVICES LLC Full time

**SUBJECT**:
JOB DESCRIPTION - PURCHASE COORDINATOR

**DEPARTMENT**:
PURCHASING

**JOB TITLE** : PURCHASE COORDINATOR

**REPONSIBLE TO** : PURCHASING MANAGER

**Experience **:F&B Experience in Dubai.

**Salary and Other benefits**:
Gross Salary**: AED 2500-3000 **/ Month

**Other Benefits**:

- Employment Visa
- Accommodation (sharing)
- Ticket to hometown (after completion of 2years)
- Annual Leave (30 days every year)
- Meals on duty
- Transportation from accommodation to office
- Medical Insurance
- Annual Benefits (Gratuity as per UAE labor law)+ other benefits.

**MAIN JOB PURPOSE**:
**Purchase order Process and management**
- Responsible for scrutinizing and processing requisitions received from Central Kitchen and user depts as per the Meals On Me purchase cycles.
- Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
- Responsible for the preparation and process of all purchase orders and documents in accordance with company policies and procedures.
- Ensure requisitions received from Central Kitchen are processed through proper Channels and Meals On Me Purchase orders issued based on Meals On Me PO’s.
- Evaluate vendor’s quotation to ensure that they are in line with the quality and safety standards.
- Issue Purchase orders in accordance with approved quotation.
- Issue Purchase Orders for any other service jobs / office purchases as per approved quotations received from the concerned Depts
- Collate purchase orders and requisitions and maintain a tracker to monitor timely deliveries.
- Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to Kitchen on time
- Review deliveries against POs issued. Maintain records of goods ordered and received.
- Analyze market and delivery systems in order to assess present and future material availability.
- In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules.
- Ensure all invoices are properly checked and sent to accounts dept for payment as per the Meals On Me Purchase cycle.
- Liaise with Accounts dept for reconciling and timely settlement of Vendor’s invoices.
- Undertake purchase process/issue of LPOs in respect of any other kitchen as ordered by Superior.
- Develop and follow ISO standards for Purchase department.
- Develop and implement purchasing and contract management instructions, policies, and procedures.
- Maintain complete updated purchase records/data and pricing in the system.
- Maintain electronic / manual filing system for all supporting documents for the procurement as required by Meals On Me Purchase cycles.

**Budgets and Expenses**
- Assist in preparing and forecasting of annual budget for the Kitchen.
- Maintain expense reports and ensure that variances from the forecasted budget are kept to a minimum.

**Vendor Negotiations and Contract management**
- Responsible to source, negotiate and purchase materials from both local and overseas vendors, suppliers and service providers.
- Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
- Resolve supply, quality, service and invoicing issues with vendors
- Maintain and update vendor’s invoice log sheets. Interact with suppliers on day-to-day basis.

**Vendor Development/Vendor Management**
- Source for new vendor, suppliers or sub-contractors when the need arises.
- Evaluate supplier performance based on quality standards, delivery time & best prices.
- Ensure all the criteria are met according to the organizational requirements and expectation.
- Make periodic visits to the Vendor’s premises to inspect and evaluate the vendors.
- Maintain and continuously update local and overseas vendor database.
- Resolve vendor or contractor grievances, and claims against suppliers.

**Continuous Improvements**
- Assist in ISO Annual Performance Review for vendors
- Responsible for implementing internal procurement strategies to cater to high delivery and short lead-time requirements.
- Periodically visit Kitchens to inspect / audit inventories on kitchen.

**Inventory Management**
- Maintain updated inventory of permanent items and stores held on Kitchen.
- Plan and manage inventory levels of grocery/stores/provisions for restaurants.
- Periodically visit kitchens to carry out inspection / mustering of grocery/provisions held in stock and reconcile with respect to the inventory in purchase dept.
- Ensure that kitchen’s consume grocery/provision /food items on first supplied basis in order to prevent expiry of items and prevent revenue loss as a result of this.
- Arrange for disposal of surplus materials.
- Prepare bid awards requiring GM/Director approval.
- Administer on-line purchasing systems.

**Job Types**: Full-time, Permanent

**Salary**: AED2,500.00 - AED3,000.00 per month

Ability to comm

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