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HR Clerk

2 months ago

Dubai, United Arab Emirates TIME Grand Plaza Hotel Full time

Deals incoming and outgoing mail on a daily basis and distributes it in a timely manner.
- Takes incoming and places all outgoing telephone calls promptly and courteously as per the standard procedure.
- Maintains stock of office stationery.
- Develops and maintains office procedures and systems and ensures smooth office operations, with a tracing system in place.
- Ensures that all incoming external reports are issued in a timely manner.
- Liaises with all management and staff in a spirit of teamwork to ensure a smooth and efficient administration of the hotel.
- Reminds Department Heads of reports due.
- Coordinates staff recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete, as per requirement liaising with the various approved agencies & coordinating visa processing with the Government Relations Department.
- Prepares complimentary vouchers as requested by individual departments and business contacts and keeps an updated record master file.
- Works according to the workload and pressure and is available for overtime when required.
- Oversees the preparation travel L.P.O’s, purchase requisitions, small purchase orders, and check requests; expense reports and invoices.
- Reports for duty punctually wearing the correct uniform and name tag at all times.
- Maintains a high standard of personal appearance and hygiene at all times.
- Maintains a good rapport and working relationship with staff in all other departments.
- Attends and contribute to all Staff meeting, Department Heads meeting and Hotel training scheduled, and other related activities.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Hotel Secretary: 1 year (required)

Application Deadline: 10/02/2023

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