Purchasing Assistant

3 days ago


Dubai, United Arab Emirates Hussain Group Full time

Update internal databases with order details in ERP system (ie SKU and supplier master, raising P.O, ASN, IMV etc with correct dates, vendors, quantities, discounts etc).

Monitor stock levels and identify purchasing needs together with the warehousing team and Purchase manager

Track all international and local purchase orders and ensure timely delivery

Co-ordinate and collect full set of import documents from the supplier

Prepare various purchase reports, cost analyses as per management needs

Maintain updated records of invoices and contracts (i.e to maintain complete supplier wise filing with all the records)

Follow up with suppliers, as needed, to confirm or change in orders or any damage received

Liaise with warehouse staff to ensure all products arrive in good condition, ETA of shipment etc

Co-ordinating with shipping and clearing agent.

Any discrepancy seen should be properly channelized and reported to the management in the proper communication mode.

**Requirements**:
Work experience as a Purchasing / Inventory Assistant or similar role in operations for minimum 2- 3yrs

Proper knowledge of UAE customs and the set of purchase documents

Knowledge of SWITCH documents that includes Certificate of origin etc

Knowledge of all types of purchase payment mechanism like LC, Bank guarantee, T.T etc

Knowledge of international trade and import procedure

Good understanding of Trading-supply chain and operations procedures

Hands-on experience with purchasing software (e.g. any ERP)

Advanced knowledge of MS Excel, word, outlook etc

Solid organizational skills

Minimum Bachelor degree

Good communication skill - written and verbal.

**Job Types**: Full-time, Permanent

**Salary**: AED3,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Purchasing /Inventory: 2 years (required)

**Language**:

- English & Hindi (required)


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