Secretary for Nursery School

4 weeks ago

Abu Dhabi, United Arab Emirates Play& Learn Nursery Full time

Nursery is looking for a female secretary admin to join our team immediately.

Salary offered : AED 2500-2700

**Having** **Own Visa**

**Attested Diploma from UAE**

Job responsibilities:

- **Filing systems and database management**
- set up and maintain filing systems for students and staff - paper and electronic
- create, maintain and enter information into databases
- locate and attach appropriate files to incoming correspondence requiring a response
- locate and provide data as requested

**Student and staff attendance**
- track student and staff attendance
- verify parents' and doctors' notes and investigate any discrepancies in attendance information
- notify parents of student absences
- process and track staff leave requests
- coordinate substitute personnel for absent staff members
- keep accurate staff and student attendance records and submit reports as required

**School processes and procedures**
- manage school processes and procedures to ensure compliance with school and District regulations
- enrol and withdraw students from school in accordance with school and district procedures
- meet with new students and parents to complete registration and orientation process
- provide school-specific administrative support processes such as student services, locker assignments, activity forms
- maintain disciplinary tracking systems and files in accordance with regulations
- coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff

**Schedules and calendars**
- schedule and confirm appointments for staff members
- maintain appointment and event calendars
- coordinate meetings and events

**Financial duties**
- prepare and submit bills for payment
- process purchase orders and verify invoices
- prepare and process accounts payable
- track expenditure for budget purposes
- receipt and deposit all monies collected from staff
- manage payroll functions including maintaining timekeeping records and processing and submitting payroll

**Reports**
- gather and collate information to prepare data-related reports
- provide staff and stakeholders with accurate information regarding school operations
- produce reports in compliance with legal and administrative requirements

**Communications**
- operate electronic mail systems and coordinate the flow of information internally and externally
- prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
- compose, type and distribute minutes of meetings

**Front desk duties**
- serve as a central information point to the public, students and staff regarding school-related matters and procedures
- answer incoming calls, provide information, direct calls where necessary and take messages
- greet visitors, handle inquiries and direct visitors to the appropriate destination
- read, sort and distribute incoming school mail

**Equipment and inventory**
- operate office equipment including fax machines, copiers, scanners, printers
- maintain office equipment in good working condition
- track inventory and order supplies

**Education and Experience**
- relevant training or qualification
- knowledge of current office operations and procedures
- working knowledge of standard office equipment
- proficient in spelling, punctuation, grammar and other English language skills
- proven experience of producing communications and documents
- knowledge of school policies and procedures

**Competencies and Skills**
- organizational and planning skills including the ability to maintain an effective balance between multiple and competing priorities
- problem-solving skills
- able to exercise sound judgment in making decisions
- attention to detail and accuracy
- confidentiality, integrity and adherence to ethical standards
- team member
- diversity oriented - able to work effectively with people regardless of age, gender, race, ethnicity or religion

Please contact us via Whats App : +971561569607

**Salary**: AED2,500.00 - AED2,700.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

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