Administrative Secretary
3 weeks ago
Vitateck Group is now hiring a Administrative Secretary ( ARABIC AND ENGLISH SPEAKING), to base in Vitateck Headquarters ( Dubai, UAE).
Essential Responsibilities
- Assists with administrative support including billing and invoicing for sales team.
- Schedules and maintains calendar of appointments for managers using various tools, Outlook, and CRM.
- Coordinates mailings on an as needed basis internally and externally.
- Provides periodic reports and communications regarding required deadlines and outstanding items.
- Establishes, maintains, and updates files and records.
- Assists in flight bookings and hotel reservations for Managers and team members.
- Reviews documentation to ensure accuracy and completeness.
Other Duties
- Performs other duties and/or projects as assigned.
Knowledge, Skills and Abilities
- Ability to create and modify CRM platform dashboards and reports at an intermediate level.
- Intermediate skill level/proficiency with Excel.
- Ability to be organized, effectively multi-task and complete daily tasks accurately and within deadlines.
- Ability to prioritize work, maintain flexibility while focusing on quality of work/results in a demanding environment.
- Continuously seeks to improve processes/identifies efficiencies in work.
- Ability to analyze complex situations and gather information to identify both standard and alternative solutions.
- Excellent relationship management and customer service skills with the ability to build effective relationships with internal and external partners.
- Strong collaboration and influencing skills.
- Excellent written and verbal communication skills, with an ability to communicate with all levels of the organization.
- Comprehensive understanding of compliance policies.
- Ability to work independently or collaboratively in a team-oriented environment.
- Must have the ability to coordinate multiple administrative functions with little to no supervision.
**Qualifications**:
- Associate's Degree preferred.
- Sales Administrative Assistant experience required.
- 2+ years of experience in an administrative role preferred.
- Experience with CRM platforms required.
**Experience**:
- administrative assistant: 3 years (required)
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