Administrative Assistant

2 weeks ago


Dubai, United Arab Emirates Organon Full time

Organon is a Women’s Health Company that believes in a better and healthier every day for every woman We are a passionate, global community of thousands dedicated to redefining the future of women’s health. Our mission is to deliver impactful medicines and solutions for a healthier every day. But what really makes it work at Organon is our people.

We’re looking for real, passionate team players, curious innovators, forward thinkers, empowered by the idea of shaping their career, and ready to bring their fire to embrace change and the opportunities it brings for progress.

At Organon, you’ll get to enjoy the best of both worlds: the open, agile, collaborative culture of a start-up, and operating at the scale of a Fortune 500 company with an international footprint that serves people in more than 140 markets.

It’s going to be an exciting future—come be a part of it

**Job **Description**:
**Role &** Responsibilities**:
As an Administrative Assistant/Coordinator, provide essential administration and logistics support to the management team in MENAT, as detailed below and handle workload that may involve critical deadlines.

**MENAT Management Support**:

- Coordinate visa & travel arrangements and accommodation requirements for meetings inside and outside the country
- Manage and submit travel and routing activity expenses
- Handle general management PO's from creation to invoicing and closing
- Research and collect information
- Assist with all budget activities, including accounting
- Help implement new programs, procedures, methods, and systems
- Responsible for preparation of confidential documents and reports
- Manage Ad-hoc projects, if any, as directed by manager

**Travel and **Logistics**:

- Liaise with corporate travel agency for travel arrangements of team members & customers attending any event
- Liaise with local embassies, consulates (whenever applicable)
- Generate room listing
- Coordinate with hotels, agencies, tour operators, and other relevant vendors

**Indirect **Procurement**:

- Liaise with vendor/service provider to gather required information to setup vendor in SAP
- Ensure all documentation and dealings with vendors are in accordance with compliance
- Securing cost efficiencies by negotiating and obtaining preferential rates with suppliers
- Handle full cycle of payment management with vendors (including scanning and submitting invoices for payments processing) and act as primary point of contact on event payment/expenses
- Follow up on goods & services delivery status and close PO's in SAP.
- Create payment request form (PRF) where PO is not required

**General **Administration**:

- Filing and storage management
- Ensure all documentation is as per compliance and audit standards.
- Managing event budgets
- Follow up with senior team members, other stakeholders, and other colleagues to support success of work
- Anticipate and perform administrative duties to meet requirements and perform any other necessary support designated by the leadership team

**Required skills and qualifications**:

- Proven administrative experience
- Strong written and verbal communication skills
- Strong time-management skills, multitasking ability, and attention to detail
- Aptitude for learning new software and systems
- Discreet & Comfortable handling confidential information
- Professional Discretion, Polite and Flexible demeanor

Education - Graduate in any discipline

Language -Well versed in English.

Location
- **Who we are**

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions.

Our Vision is clear**:A better and healthier every day for every woman.**

At launch, we will be more than 10,000 Founders strong, ready to rise together as we make a difference in a new way. As Founders, employees will create their future and will help shape the direction of Organon and its impact on the world. Our culture reflects our passion for those we champion. At Organon, we all belong. We embrace diversity and give it a voice.

Our commitment to supporting women is reflected in the make-up of our leadership team, which is majority female and our diversity of experience is core to who we are and what we are designed to do.

**Who We Are**:
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading b



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