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Vp Operations

5 months ago

Dubai, United Arab Emirates dmg events Full time

**Job Purpose**:

- To oversee all aspects of the Operations teams for Energy Events consisting of circa 30 events operating from 4 offices (UK, Dubai, Singapore, Canada) including the flagship events.
- Working diligently to continuously improve our working practices in procurement, customer service, operations, logistics management, and multiple team leadership.
- This role involves leading and managing a team; with 4 director reports and a global operations team which currently consists of circa 40 people.

**Key Accountabilities**:
**_ T_**_eam and Peope Management_**
- As the VP Operations, you will be responsible for leading and managing a global team in multiple locations. Strong leadership skills, including the ability to delegate tasks, motivate team members, and provide guidance and support, are crucial.
- Ensure the team has appropriate current and future talent in place, and that comprehensive training, development and succession plans are in place and rigorously executed.
- Share best practise and learnings across the group

**_Operational Strategy and Delivery_**
- Work with the Executive team and Operations Directors to develop and implement the business plan and operational strategy of the Global Energy Events portfolios,
- Lead procurement and reduce cost and improve operational efficiencies and effectiveness.
- Leads and encourages team to ensure efficient and creative delivery of all events.
- Provide support where needed with planning and executing all operations and logistics for the Energy Events portfolios, consisting of conferences, exhibitions, roadshows, dinners and awards.
- Ensure that all Energy Events portfolios deliver an excellent visitor, exhibitor, sponsor and delegate experience.
- Provide support to oversee venue selection and negotiations, conduct site visits and ensure venues are fit for purpose.
- To conduct feasibility studies regarding the operational requirements for current, and future flagship event locations.
- Review operational processes are in place, such as show cycle timelines, briefing documents, planning schedules, and budget trackers, are in place, implemented and consistent across global Energy portfolio events
- Work with the internal technology department and external suppliers, to drive platform improvements that create operational efficiencies and support our clients
- Point of escalation for the relationship between the Operation Directors and S/VP's.
- To advise and drive sustainability initiatives, supporting senior management with company objectives and working with suppliers.
- Along with the Operation Directors, develop and maintain supplier and venue relationships.
- Visit other global events to share new and innovative ideas across the group.

**_Budget Management and P&L input_**
- Responsible for overseeing the Operational budgets for the Energy Events portfolios.
- Collaborate with COO and VP's to review procurement strategy and control overall spend to drive savings
- Attending regular meetings with President and COO to update on Procurement and cost efficiencies.
- Assist the Operation Directors where required with supplier cost and legal negotiations and onboarding.

**_Health & Safety_**
- Oversee that health, safety and security best practice standards are being implemented and maintained by the operations teams across all events. Keeping up to date with industry best practice.

**Qualifications and Experience**:

- Extensive experience (15 years minimum) in international B2B conference and large-scale exhibition operations
- Demonstrable experience at management level in events and / or B2B media.
- Experience managing and developing multiple team members
- Detailed knowledge of operations best practice and experience in implementing process improvements.
- Strong P&L experience across multiple events
- Ability to oversee and manage multiple events
- Ability to network and liaise with senior people/trade bodies and associations.
- Contribution to wider company and events plans in regular meetings with President, COO and Vice Presidents
- Anticipation of market trends and proactive market involvement.
- Global event experience, willingness to travel.
- Ability to think quickly on your feet, make sound decisions under pressure, and find creative solutions to problems as they arise.
- Strong Procurement and negotiation experience.
- Experience of sustainability initiatives