Admin Receptionist

2 weeks ago


Dubai, United Arab Emirates ALMIZAN PROPERTY DEVELOPER LLC Full time

**Job description - Admin cum Receptionist**

If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply

**Responsibilities as Admin**:

- Good knowledge and expertise regarding the submission processes, follow-ups and securing approvals from relevant authorities like DM, DLD, DEWA, DDA, DWC, etc.
- Supports the design manager in submittal planning and other documents as required.
- Assist the Design coordinator in the management of Subcontractor works and follow up.
- To be responsible for ensuring the modeler/draughtsman have the correct information for updating the shop drawings. Ensure document submittals are completed in a timely manner
- Support the Design team in sub-contractor coordination process.
- Ability to review & do follow up on Design and Construction Regulations.
- Reviews direct work/Subcontractor's shop drawings to ensure compliance with specifications and contract.
- Track and maintain up to date drawing delivery schedule.
- Support the Coordinator and Manager by providing information for site queries.
- Liaise with the Planning Department to update the working program
- Support & ensure the progress of the works, collect the information of as built drawings, passing it to the modeler to complete the detailed drawing.

**Responsibilities as Receptionist**:

- Handling all administrative and secretarial functions
- Handling independent business correspondence for the division
- Responsible for maintaining all files and office records with confidentiality
- Manage, organize and update relevant data and maintain a proper filing system
- Organizing Travel and Hotel reservations for business trips,
- Arranging and coordinating all business schedules
- Responsible for stationary requirements

**Requirements**:

- Bachelors degree or Diploma in Business Administration or equivalent; additional qualification as diploma or certification in Architecture would be considered an asset.
- Demonstrated experience in a similar position as Admin Executive or Administrator.
- Ability to communicate effectively, both verbally and in writing, with various departments, stakeholders, etc.
- Strong organizational skills, planning, and communicating with high performance teams in a dynamic environment.
- Organize and maintain client files and important documentation, ensuring accuracy and completeness.
- Schedule meetings and manage calendars
- Arrange travel, flights, accommodation and ground transportation
- Previous experience in a similar administrative or real estate role is highly desirable.
- Proficiency in standard office software.
- Strong attention to detail and accuracy in handling documentation.
- A proactive approach and self-motivated attitude.

Application Deadline: 11/03/2024


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