Warehouse Worker
4 days ago
The Role
Job Description He is responsible to prepare inquiries for the quotations of materials related to building maintenance, stationery, hospitality, handling petty cash, Letter of confirmation for the material availability with vendors for the fixed prices agreement contracts. Preparing tender documents for the electrical, plumbing, carpentry and masonry material and after receiving the tender preparing technical / price comparison for the finalization to yearly contracts. Duties & Responsibilities: - Receive all types of materials like; electrical, plumbing, carpentry and masonry material from vendors to store at the correct point of storage area and entry in the MMS (material management system software) banner and Maximo prior to issue from store and issue to various UAEU sites and from. - Follow all standards for issuing and receiving stock within the store's area of operation. - Monitor and take inventory on regular basis to compile orders based on the expected minimum inventory quantity required to hold in the warehouse to ensure that the site requirements run smoothly. - Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. - Responsible to verify the ordered materials arrived as per the issued purchase order, delivery note and agreed quantity has been received. - To order and keep enough storage of hospitality items. - To maintain upkeep and hygiene of warehouse area. - To Prepare Yearly Contracts (Electrical, Plumbing, Carpentry and masonry Materials) tender documents, Technical & Price Evaluation reports. - To Purchase urgent maintenance Materials by Petty Cash. - Letter of confirmation for the material availability with vendors for the fixed prices agreement contracts prior to issue purchase order. - Work closely with financial controller to order and receive items and equipment. - Refuse acceptance of damaged, unacceptable or incorrect items. - Troubleshoot any vendor delivery issues and oversee/follow up on the return process. - Ensure all documents signed after collecting the materials prior to sending the FMD "Financial Controller" and entering into Materials Management System (Maximo) / Banner system. - Prepare "Final Receiving Report" after receiving the material and approved by "Internal Receiving Committee" of FMD Maintenance Unit. - Receiving the materials in Banner System after purchasing through fixed priced Contracts. - Purchased material entry in Maximo system prior to issuing materials at various facilities of UAE University as per the site requirement and requests received. - Ensure all store requisitions and Gate Passes are attached with the issued materials approved by Authorized management and filed properly as per Dept. procedure. - Ensure the quantity requested and the quantity issued always matches. - Preparing Statements & Estimation reports as per the Dept. procedure or upon the instruction of authorized management. - Post all invoices using the MMS - Material Management System prior to send to Finance section. - Speak with others using clear and professional language. - Follow up on documentation after issues ensuring it is in accordance with established internal controls and procedures. - Adhere to all Health and Safety procedures particularly relating to hospitality items. - Extend all requisitions on a daily basis and update the inventory management software/system. - Conduct inventory audits to determine inventory levels and needs. - Verify and track received inventory and complete inventory reports and logs. - Perform any other duties as assigned by the management or superiors.
**Requirements**:
Minimum Qualification - Knowledge of proper bookkeeping and inventory management - Familiarity with standard concepts and best practices in a warehouse environment. - Analytical mind with ability to make accurate mathematical computations. - Excellent written and verbal communication skills - Competencies in data entry, analysis, and management. - Knowledge of Maximo or SAP Store Facilities Management system. - Knowledge and certification in MS Office. - Keen attention to detail and ability to effectively manage time. - Ability to safely and legally handling the store. - Knowledge to operate common office equipment (Computer, printer, photocopier and QR coding system etc.) - Education Qualification: minimum bachelor degree or equivalent in the relevant field. - 10+ years including 5 year experience in gulf countries experience in storekeeping, inventory control and recordkeeping etc. - Exceptional sense of creativity in the said field. - Able to work independently or with minimum supervision. - Health and Safety Certification is an added advantage. - Spoken and written English, Arabic is an added advantage. - Outstanding Physical/fitness skill, easy-going, teamwork capability - Age limit: below 45 years. - UAE Driving license (LMV) is Mandatory.
About the company
Founded in 1976 by the late Sheikh Zayed Bin Sultan Al Nahya
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