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Procurement and Administration Executive

2 months ago

Dubai, United Arab Emirates Irony Home Full time

Job Title: PROCUREMENT AND ADMIN EXECUTIVE (F e m a l e)
Document: JOB DESCRIPTION AND RESPONSIBILITIES
Reporting: Financial Controller - Admin Manager
Skills: Experience in shipments, logistics and procurement

**Procurement Executive (Jan - Sep)**:

- Assist GM in Product selection and recording.
- Assist Procurement In-charge in.
- Product:_
- Keep records of product / purchase / production process and shipment arrival schedule;
- Enter in the ZOHO (ERP system) PO, SKUs, SRP, etc.
- Update the inventory in online webstore (Shopify)
- Coordinate with Warehouse and Sales team
- Coordinate and assist in data entry for goods received in ERP (if required).
- Logistics:_
- Organize QC at supplier factory
- Assist, coordinate and track shipping date and vessel booking with forwarder.
- Assist in monitoring the production and shipments
- Coordinate necessary documents from suppliers and forwarders
- Maintain records of Shipping Documents from suppliers (filing).
- Coordinate GRN report, QC inspection and follow up for any damages
- Samples:_
- Keep records of samples and other items movements WH-office-WH and WH- CUSTOMER-WH
- Purchase:_
Assist in ordering non-trading items for the Office, Store and warehouse with management approval.
- Admin Executive (year around):_
- Assist the Finance Manager (FM) in:

- Submit updated purchase report on timely basis to FM (based on Purchase responsibilities)
- Assist FM in recording supplier transactions in ERP (LPOs, payments, credit note).
- Assist FM in updating supplier statements for correct ending balances before final payment.
- Liaise and supervise relevant admin staff to ensure sufficient stock of office supplies and cleanliness.

**Pop-up shop (Reporting line shifts to Finance Manager during popup shop in Festive Season Oct
- Jan)**:

- Work and coordinate related to shop and inventory requirements in the festive popup shop and warehouse (when required) during peak season (Oct-Jan)
- Supervise inventory records, ornaments picking, coordinating for arrangement of deliveries from the warehouse (for popup shop and website clients).

*THIS POSITION OS ONLY FOR **F E M A L E S**.
**PLEASE DO NOT APPLY IF YOU DO NOT FULFIL ALL OF THE ABOVE CRITERIA.*

**Job Type**: Permanent

Pay: AED3,000.00 - AED4,500.00 per month

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