Executive Assistant to The Owner

3 weeks ago

Dubai, United Arab Emirates Vintage Grand Hotel Full time

At the Vintage Grand Hotel, luxury takes the form of 765 meticulously designed rooms, suites, and apartments. Each space is crafted to be a sanctuary of comfort and style, promising a stay that transcends the ordinary. At the Vintage Grand Hotel, opulence meets unparalleled service in Dubai Production City.
As a distinguished five-star luxury hotel, we redefine the art of hospitality, ensuring an unforgettable experience for our discerning guests. Explore the epitome of elegance and sophistication with our meticulously curated offerings.
At the Vintage Grand Hotel, we invite you to elevate your travel experience and create lasting memories in an atmosphere of unparalleled luxury.
Welcome to a world where every moment is a celebration of refinement and indulgence.

The Executive Assistant will be instrumental in ensuring smooth operation of the Executive Office of the hotel owner in relation to the hospitality division, providing essential support to all key stakeholders working within the hotel leadership.

The Executive Assistant will play a key role in coordinating all proceedings between the owner's office, the hotel leadership team and project contractors for the hotel renovation project in 2025.

This role demands a high-level of analytical thinking, exceptional organizational abilities, and effective communication skills with both internal and external stakeholders.

**Responsibilities**
- **Executive Support**:Provide comprehensive support to the hotel Owner by managing calendars, scheduling meetings, and arranging travel.
- **Operations Management**: Oversee daily operations including coordination with hotel departments and stakeholders, managing office resources, optimizing workflows, and handling office systems, data administration, and filing.
- **Financial Reporting**: Generate and analyze financial reports, ensuring accuracy and timeliness.
- **Office Management**:Maintain an organized and efficient office environment, handle administrative tasks, and liaise with stakeholders.
- **Communication**: Serve as a primary contact for internal and external stakeholders, ensuring clear and professional communication.
- **VIP Coordination**: Manage VIP client bookings and requests, ensuring a high standard of service.
- **Confidentiality**: Exercise discretion with confidential information related to the Executive Office.
- **Team Spirit**:Contribute positively to the team’s morale and maintain effective relationships with colleagues.
- **Meetings & Briefings**:Attend briefings, meetings, and training as required by the Executive Office.
- **Ethical Conduct**:Ensure all activities are conducted honestly and ethically, in compliance with local laws.
- **Guest Feedback**:Actively solicit and relay guest feedback to the Owner.
- **Secretarial Duties**:Perform all secretarial tasks as assigned by the Owner.

**Qualifications**

**Experience/Certificates/Education**
- Bachelor’s degree is a must. Master's qualification is a bonus.
- Minimum of 2 years of experience as an Executive Assistant to a C-Suite level executive or business owner.
- Strong project management skills
- Experience in a hotel conversion or pre opening project a must.
- Experience in a luxury hotel environment preferred; deep understanding of hotel operations is a plus.
- Experience with a wide range of administrative and executive support tasks.
- Fluent in English with strong written and verbal communication skills.
- Exceptional analytical and problem-solving skills.
- Strong organizational and time-management abilities.
- Proven ability to handle sensitive information with discretion.
- Proficient in Microsoft Office suite.
- This role is ideal for a highly organized, professional individual who can manage a range of responsibilities while maintaining a high standard of service and confidentiality.

**Abilities/Key Competencies/Skills**
- Strong leadership and interpersonal skills.
- Excellent communication abilities.
- High level of integrity and honesty.
- Ability to remain calm and respond with tact in various situations.
- Results-oriented with attention to detail.
- Capable of multi-tasking and thriving in high-pressure environments.
- A team player and a motivator.
- Self-starter with a professional appearance.
- Well-organized with a collaborative spirit.

This role is ideal for a highly organized, professional individual who can manage a range of responsibilities while maintaining a high standard of service and confidentiality.

A driver's license is preferred for the role.

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