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Uae National department Coordinator

5 months ago

Dubai, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the role**
- Ensure a safe, secure, clean and functional environment for our visitors and co-workers. Maintain the building, mechanical operating systems, non selling furniture, interior and exterior in “shape as new” to promote the image and brand of IKEA.

**What you will do**

Vitality Calendar
- Assist the Marketing Manager/ Campaign Leader in executing the vitality calendar activities and ensure the strategic priorities are reflected in the campaigns. Liaise with range as and when needed for product selections and pricing as well as co-ordinate day to day work with other departments.
- Fluid and consistent internal communication, by informing all related parties (stores and other departments) about the marketing support and plans prior to activity launch.

PR, Events, and Corporate Communication
- Procuring and organizing gift hampers with the objective to increase word of mouth about IKEA products through Influencers / Bloggers / Media channels; leading to an increased purchase intent.
- Procuring and organizing team events and required gifts for corporate meetings and anniversaries.
- Ensuring IKEA offers and events are communicated periodically, (weekly or monthly) depending on the event or offer, to the corporate retail office and corporate communication team - aimed at increasing corporate transparency and alignment across different teams.

Administrative tasks
- Organization and keeping archive of all historic invoices, and financial documents.
- Assist in budgeting for all markets by keeping an updated file on media costs, media effectiveness, and keeping track of all invoices to the department.
- Support with creating PO’s, managing, and tracking Invoices
- GRN creation and submission of final approved invoices for further processing to Regional Finance team.
- Raise SRF & IAN’s in the SAP system
- Following the group policy while signing up new vendors and issuing purchase orders and ensuring needed approval is receiving following set fourth policies and guidelines.
- Follow up SOA with Agencies and Regional Finance Teams on urgent / delayed payments.

Projects
- Giving maximum assistance to the marketing manager on all new projects by executing the required tasks and ensuring that required parties are communicated to in a timely manner.
- Actively contribute with ideas, and suggestions and liaise with all necessary departments (internal and external)
- Facilitate required documents and permits for internal projects and supporting the process of pass-outs, pass-ins, and all required internal documents for internal furniture procurement for the purpose of content production.

Sustainability & CSR
- Work closely with Sustainability leader on CSR Projects
- Create communication brief for Creatives, Copy, PR and Social
- Procuring and organizing team events and required gifts for CSR led activations
- Coordinate with external agencies for photography and videography
- Work closely with social and PR teams to ensure proper coverage of the project
- Finalize and share Coverage report with Sustainability leader

**Required skills to be successful**
- Must have good English language writing skills
- Must be a multi-tasker
- Must be computer literate and advanced level (All Microsoft office especially Excel, Word and Powerpoint)

**What equips you for the role**
- Organization and planning skills
- Excellent communication skills
- Excellent proofreading skills, attention to details
- Meet deadline

**About Al-Futtaim Retail**

Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of the largest Global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion & food options.

Most recently we have been responsible for bringing brands to the Middle Eas