Purchasing Officer
3 months ago
**Job Summary**: The Purchasing Officer will be responsible for managing the procurement process, ensuring the timely and cost-effective acquisition of goods and services required for the company’s operations. This role will involve identifying reliable suppliers, negotiating contracts, placing purchase orders, and ensuring that deliveries meet the company’s quality standards and deadlines. Additionally, the Purchasing Officer will monitor stock levels, collaborate with internal teams, and maintain accurate records for auditing and accounting purposes.
**Key Responsibilities**:
- **Preparation and Management of Purchase Orders (POs)**:
- Prepare accurate and timely purchase orders (POs) for goods and services.
- Ensure all purchase orders are aligned with company policies and vendor agreements.
- **Obtaining Approvals**:
- Secure necessary approvals from relevant stakeholders before finalizing purchase orders.
- **Supplier Management & Cost Efficiency**:
- Identify and negotiate with cost-efficient suppliers to meet the company's requirements, particularly for UK-based operations.
- Continuously evaluate suppliers based on price, quality, and delivery timelines.
- **Order Placement & Payments**:
- Place orders with approved suppliers and ensure payments are made on time, following company procedures.
- **Credit Applications**:
- **Delivery Coordination & Follow-up**:
- Track and follow up on order deliveries, ensuring timely arrival and communication with suppliers to resolve any issues.
- **Warehouse Coordination**:
- Ensure that the UK warehouse accurately books and receives delivered items.
- Liaise with the warehouse team to confirm the physical receipt of goods.
- **Invoice Management**:
- Provide accurate supplier invoices to the accounts team for payment processing.
- **China Purchase Order Management**:
- Enter purchase orders for China-based suppliers and coordinate with the China team to track deliveries and resolve issues.
- **SKU Creation Requests**:
- Request and manage SKU creation for new products in collaboration with the relevant teams.
- **Stock Monitoring & Forecasting**:
- Monitor stock levels against forecasts and alert the relevant team when stock is low, ensuring timely reordering.
- **Delivery Order Preparation**:
- Prepare delivery orders for materials to be issued from the UK warehouse to various departments or customers.
- **Other Assigned Tasks**:
- Perform any other duties as assigned from time to time by management.
**Key Skills and Qualifications**:
- Bachelor’s degree in supply chain management, logistics, business administration, or related field.
- Proven experience in procurement or purchasing roles.
- Strong negotiation and communication skills.
- Ability to work under pressure and meet deadlines.
- Good understanding of supply chain procedures.
- Familiarity with inventory management software (e.g., Zoho) and Excel.
- Analytical and problem-solving skills.
- Strong attention to detail and organizational abilities.
**Preferred Skills**:
- Knowledge of international purchasing, particularly in China and the UK.
- Experience working with multi-location supply chains.
- Ability to work cross-functionally with teams in different regions
- **Salary is negotiable based on individual's expertise**_
Pay: AED4,000.00 - AED8,000.00 per month
Application Deadline: 13/09/2024
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