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Receptionist Admin Assistant

4 weeks ago

Dubai, United Arab Emirates JTC Coffee LLC Full time

RECEPTION
- Handles incoming calls, relays messages & supplies information to callers
- Greets and announces visitors
- Responsible for arranging lunch / tea / coffee for visitors
- Co-ordinates transportation for Employees and visitors.
- Responsible for assigning office boy/ cleaners duties
- Responsible for courier i.e. dispatched of both documents and non-documents
- Ensure optimal services & costs by third party suppliers - grocery, courier, stationery, taxi etc.

ADMIN
- Responsible for the inventory or stock control of grocery & stationery items
- Responsible for creating admin-related process flows for streamlining purposes
- Provides monthly accruals to Finance for admin-related expenses
- Regularly updates the Medical Tracker Report for employees
- Manage 3rd party contracts, providing goods / services (in line with the policy) to manage the company and for the effectiveness of the employees
- Provides executive support to MD
- Upon HRM approval, may also assists in other Managers with overflow work, including word processing, data entry, preparation of MOU’s, LOU’s, Distributor Agreements

**Skills**:

- Other tasks as assigned.

Essential knowledge
- High School or Diploma with an accounting background
- A high degree of familiarity and practice of IT skills related to use of Microsoft PowerPoint, Word, MS Excel
- A strong command over oral and written Business English with an ability to understand and communicate clearly and effectively

**Job Types**: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (required)

**Language**:

- English (required)

Application Deadline: 20/02/2025