Bid Coordinator

**Responsibilities**:

- Pre-bid coordination and preparation ensuring company information is up to date to ensure compliance with client requirements, including pre-qualification questionnaires, portal registrations, expressions of interest, non-disclosure agreements.
- Performs administrative duties, including uploading and maintaining CRM data, producing appropriate reports, and ensuring accurate pipeline forecasts.
- Performs administrative duties, including uploading and maintaining project documents, to distribute to internal stakeholders.
- Arranging internal bid meetings.
- Assist with project kick off meetings and preparation of submissions to ensure criteria are met, whilst working alongside graphic designer and submissions lead.
- Assist with summarizing the evaluation criteria required to guide the bid team during proposal development, in line with tender requirements.
- Liaise with clients/consultants on RFIs for tenders.
- Coordinate with commercial, design, project, procurement, and finance departments for key inputs into RFP response.
- Support pre-construction and business development in day-to-day tasks.
- Oversee the final printing and assembly of the prequalification or tender proposal of both the final printed and electronic copies, as per the tender requirements.
- Assist in the preparation of presentations, proposals, and other marketing collateral to support business development activities and enhance the company's brand image in the market.
- Foster a collaborative and inclusive work environment that promotes teamwork, innovation, and continuous improvement in bid coordination processes and outcomes.

**Education and Experience**:

- Degree, associate degree in Business Administration, Engineering, or other relevant areas.
- 3+ years of prior bidding/tender experience in the Interior/Fit-out industry (Middle East experience is desirable).
- Working knowledge of CRM systems (e.g. MS Dynamics) and MS Office suite - MS Project, PowerPoint, Excel, Word.

Application Question(s):

- Prior experience in working in an interior design fit-out or similar industry

**Experience**:

- bid coordinator: 3 years (required)