Administrative Assistant

1 week ago


Dubai, United Arab Emirates Specter Medical Full time

**Key Responsibilities**
- **Administrative Support**:

- Manage and maintain schedules, including arranging meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- **Office Coordination**:

- Maintain organized and efficient office systems, including filing, record-keeping, and supply inventory.
- Liaise with internal and external stakeholders to coordinate activities and resolve issues.
- Assist in the planning and execution of events, meetings, and special projects.
- **Data Management**:

- Input, update, and maintain accurate records in databases or software systems.
- Compile and analyze data to prepare reports or summaries as needed.
- Ensure confidentiality and security of sensitive information.
- **Customer Service**:

- Serve as the first point of contact for visitors and inquiries, providing professional and courteous assistance.
- Address client or team needs promptly and effectively, escalating issues as necessary.
- **General Support**:

- Monitor and manage office supplies, placing orders as needed.
- Assist with basic financial tasks, such as expense tracking, invoice processing, or budget monitoring.
- Support team members with ad hoc tasks to facilitate their workflows.

**Qualifications and Skills**
- **Education**: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- **Experience**: Proven experience as an administrative assistant, secretary, or similar role, Healthcare Experience is a plus
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems and databases.
- **Communication Skills**: Excellent written and verbal communication abilities.
- **Organizational Skills**: Strong attention to detail, time management, and multitasking capabilities.
- **Interpersonal Skills**: Positive attitude, professionalism, and ability to work collaboratively with diverse teams.

**Work Environment**
- Standard office hours with occasional flexibility as needed.
- Collaborative and supportive workplace culture focused on efficiency and continuous improvement.

This role offers an opportunity to contribute to the success of our organization while building valuable professional skills. If you are a motivated individual who thrives on organization and teamwork, we encourage you to apply.

Pay: AED4,500.00 per month

Application Deadline: 20/01/2025
Expected Start Date: 01/02/2025



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