Team Administrator

2 months ago


Dubai, United Arab Emirates Savills Middle East Full time

**The Role**

**Key Responsibilities**
- Providing full administrative support including but not limited to: creating and editing of spreadsheets, compile presentations and assist with marketing proposals
- Assist in compiling reservation forms and sending to all parties involved.
- Invoicing administration, processing purchase invoicing and handling accounts queries, management of disbursements, updating team billings sheet, updating sales status sheets, chase bad debts.
- Support marketing in project mail outs and establishing workflow for effective lead distribution.
- Maintaining CRM Hubspot database; adding and updating applicants, distributing leads
- Redirect or take messages efficiently and accurately, sending out property details and booking viewings when required.
- Anti-Money Laundering Compliance; ensuring all files are compliant with latest transactions and new third party agreements
- General office administration including: requesting updated price lists from developers, binding, photocopying
- Diary management, travel arrangements
- Assist in event organisation with venue logistics, marketing and attendee registration
- Send regular mail outs to database with the latest Savills Research

**Skills, Knowledge and Experience**
- Previous experience in secretarial / administrator role
- Excellent organisational and prioritising ability
- Good communication skills, both verbal and written
- Good attention to detail
- Professional and mature working attitude
- Proactive and able to work with initiative
- Ability to work flexibly
- Team player
- Ability to cope with routine tasks
- Dependable - team can rely on the job holder to produce work to deadlines
- Excellent administration and time management skills
- Excellent IT skills - Microsoft Office, databases, Outlook


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