Event Operations Manager

20 hours ago

Dubai, United Arab Emirates Spartan Arabia Full time

**The Opportunity**:
The Event Operations Manager is responsible for leading the team involved in the production of our events and ensuring the overall operational success of our races across the whole region.

**Onsite responsibilities**:

- Ensure the production team is set. up for success by effectively planning the operations from A-Z on all events.
- Aim to dovetail effectively with the Race Director (RD) without creating conflict or split leadership. Handle issues as they arise so as to ensure RD and production crew can focus on main goal of executing a quality event.
- Able to manage various personalities in challenging and stressful environments and deal with HR related issues on behalf of the company.
- Maintain a positive working relationship with. the venue, local municipal departments and authorities, and vendors to ensure a long-term relationship and successful event while keeping the company's best interests in mind.
- Ensure the overall health, wellness and happiness of the team on the ground.
- Respond to operational problems as well as pro-actively working to prevent problems.
- Coordinate with internal and external marketing, media and timing team to ensure all parties have relevant information and required resources in advance, alongside access and materials as required.
- Coordinate any Arabic speaking supporters parties for the event e.g. police, medical, parking team, municipality staff, etc.
- Manage the critical relationships around the events at a high level - venue owners, municipality and government members, etc.
- Final approval of any 'on the ground' changes to parking layout, festival layout and racecourse layout to be closely collaborated and communicated with the RD to ensure delivery of safe and quality product.

**Offsite responsibilities**:

- Site visits to support planning of events, as needed. During site visits, requirements involve operational assessments of venues and preparing preliminary planning documentation in order to ensure good venue selections.
- Establish government, municipality and venue relationships to ensure all required approvals for the events are obtained and good working relationships with all parties. Secure all permits and permission letters as required.
- Provide guidance and direction with respect to event designs and planning. Working in collaboration with RD to make sure RD has all the necessary information and resources to successfully execute the events.
- Work closely with RD to assist in designing and producing all necessary maps associated with the event - festival, race course, kids course, parking plan, security plan, zone maps, medical access routes.
- Collaborate closely with the RD to. ensure all design decisions. are communicated effectively to the event and are executed correctly.
- Work with the Managing Director to determine an operations budget for each event and ensure delivery of the events within the set budget.
- Build the operations t team, approving all hires to the team and setting the scope of work and deliverables for each member. The Operations Manager is the line. manager for all. staff. working in event operations. As such, the Operations Manager should handle HR issues in the first regard.
- Approval of all event related procurement - purchases, hires, temporary staffing, etc. Reporting all financial implications to the Managing Director.
- Secure hired services and vendors as needed (security, parking, garbage management, bananas food trucks)
- Overall responsibility for the material inventory associated with the events - everything from obstacles to tents to tolls - working closely with production team to ensure good management of inventory and effective future procurement as required.
- Responsible for coordinating and booking all flights, accommodation and rental vehicles for the production crew. Coordinating with the Managing Director on any relevant sponsorship or partnerships in this area.
- Responsible for shipping of all materials to the events (including medals, t-shirts, merchandise and the shipping containers). Manage the relationship with the logistics partner to ensure timely delivery.
- Responsible for producing and securing all relevant documentation associated with shipping.
- Generally always focused one race ahead - whilst RD. is producing an event day on the ground, have an eye a few weeks and months ahead to make sure deadlines are met.

**Qualifications**:

- Proven leadership experience of multidisciplinary teams under stressful environments.
- Working as a project manager, operations manager, or in the event space.
- Ability to multitask in a fast paced environment
- Able to work productively with mínimal direction and oversight yet still meet company standards.
- Be proficient with Microsoft Office Suite and cloud based computing software packages (Google Drive, BOX, etc)
- Flexibility in working 12-18+ hour days in outdoor, adverse conditions for extended periods of time.
- Willingness an

  • Events Operations Manager

    20 hours ago

    Dubai, United Arab Emirates Troopers Event Management LLC Full time

    Urgently required Operations Manager for events and activation. Someone who can think on his feet and get the impossible done. good knowledge of event technical's and costs. Must have good network of vendors. driving license is a plus **Salary**: From AED4,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate...

  • Events Project Manager

    20 hours ago

    Dubai, United Arab Emirates Red Event Services Full time

    Job description Key Responsibilities and Roles: - Proven work experience as a Project Manager, Account Manager, Event Manager and Customer Service Manager or relevant role in event management or MICE industry. - Creating a detailed agenda for projects, including execution, production, performers, and any special activities thorough understanding of client...

  • Project Event Manager

    20 hours ago

    Dubai, United Arab Emirates Mabuhay Event Management Full time

    Urgent Hiring!!! **Project Event Manager** We are looking for a competent Project Event Manager to oversee and organize events that will make an impact to a target audience. You’ll ensure events are successful and cost-effective, paying attention to budget and time constraints. **Responsibilities**: - Plan event from start to finish according to...

  • Event Manager

    2 months ago

    Dubai, United Arab Emirates kuku restaurant and event location Full time

    Responsibilities:Venue Hire Management: Oversee all venue hire bookings for live performances, corporate events, and other special functions.Client Liaison: Serve as the main point of contact for clients, maintaining strong relationships and ensuring their needs are met throughout the event lifecycle.Event Coordination: Collaborate with promoters, vendors,...

  • Event Manager

    2 weeks ago

    Dubai, United Arab Emirates Anveera Event Management LLC Full time

    We are searching for an enthusiastic event manager with a "can-do" attitude to assist our organization in hosting events that enhance our organization's image, improve client loyalty, and enhance our brand-to-client experience. The event manager will be tasked with researching and securing venues, planning and managing our events' calendar, negotiating...

  • Event Manager

    7 months ago

    Dubai, United Arab Emirates Aromacc-1 Event Management LLC Full time

    We are searching for an enthusiastic event manager with a "can-do" attitude to assist our organization in hosting events that enhance our organization's image, improve client loyalty, and enhance our brand-to-client experience. The event manager will be tasked with researching and securing venues, planning and managing our events' calendar, negotiating...

  • Event Manager

    1 day ago

    Dubai, United Arab Emirates Dream Viewer Event Management LLC Full time

    We are searching for an enthusiastic event manager with a "can-do" attitude to assist our organization in hosting events that enhance our organization's image, improve client loyalty, and enhance our brand-to-client experience. The event manager will be tasked with researching and securing venues, planning and managing our events' calendar, negotiating...

  • Event Manager

    7 months ago

    Dubai, United Arab Emirates TAMBAR WAVER EVENT MANAGEMENT LLC Full time

    We are searching for a talented and motivated event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward. As the event coordinator, you should be well-organized and possess a sound...

  • Event Manager

    3 months ago

    Dubai, United Arab Emirates ARK Middle East Event Management Full time

    **Key Responsibilities**: - Oversee the planning and execution of corporate and government events, ensuring all client requirements are met. - Develop and implement sales strategies to secure more corporate and government event contracts. - Maintain and grow a network of clients, focusing on expanding ARK's corporate and government event portfolio. - Manage...

  • Event Sales Manager

    7 months ago

    Dubai, United Arab Emirates Talent Cloud Event Services Full time

    An event sales manager supervises an event space for a hotel, concert venue, business building, or conference center. Your duties include being the chief contact for all customer inquiries and requests about the space, consulting with clients about every detail of an event to ensure that it runs smoothly, prospecting new sales, and managing revenue...

  • Freelance Event Sales Executive

    7 months ago

    Dubai, United Arab Emirates Yana Event Solutions Full time

    Company Description Welcome to Yana Event Solutions! We are a startup event services provider in Dubai, United Arab Emirates. With a collective over 10 years of experience, we specialize in all aspects of event planning and production, including sound production, lighting, catering, décor, and more. Our team of professionals is dedicated to delivering a...

  • Event Operations Manager

    7 months ago

    Dubai, United Arab Emirates The Great Minds Group Full time

    We are currently looking for an experienced Event Operations Manager to join our team immediately. The Event Operations Manager is responsible for delivering several events per year including conferences, exhibitions, and boardrooms. You will be executing the event operations from venue coordination, speakers’ logistics, and suppliers’ coordination. You...

  • Event Operations Manager

    6 days ago

    Dubai, United Arab Emirates Charterhouse Consultancy PTE Ltd Full time

    Charterhouse is working in partnership with a global B2B organisation, who is looking to hire an Event Operations Manager to oversee and coordinate all of the logistics across a diverse portfolio of events spanning the MENA region. This crucial role will be based in Dubai and will involve regular travel to parts of the Middle East and Africa. **About the...

  • Event Coordinator

    7 months ago

    Dubai, United Arab Emirates Option 1 Event Services LLC Full time

    Supporting the Projects team in the execution of all event-related operations. - Responsible for creation of the department’s events calendar. - Administrative support to the Senior - or Project Manager. - Distribute, manage, monitor, and report timelines and assist with internal budgets, contracts - Distribution of specific contract or delivery...

  • Event Coordinator

    7 months ago

    Dubai, United Arab Emirates Option 1 Event Services LLC Full time

    Supporting the Projects team in the execution of all event-related operations. - Responsible for creation of the department’s events calendar. - Administrative support to the Senior - or Project Manager. - Distribute, manage, monitor, and report timelines and assist with internal budgets, contracts - Distribution of specific contract or delivery...

  • Event Operations Manager

    2 weeks ago

    Dubai, United Arab Emirates CharterHouse Full time

    **Job description**: Charterhouse is working with a global B2B organisation, who is looking to hire an Event Operations Manager to oversee and coordinate all of the logistics across a diverse portfolio of events spanning the MENA region. This crucial role will be based in Dubai and will involve regular travel to parts of the Middle East and Africa. **About...

  • Event Operations Manager

    6 days ago

    Dubai, United Arab Emirates CharterHouse Full time

    **Job description**: Charterhouse is working in partnership with a global B2B organisation, who is looking to hire an Event Operations Manager to oversee and coordinate all of the logistics across a diverse portfolio of events spanning the MENA region. This crucial role will be based in Dubai and will involve regular travel to parts of the Middle East and...

  • Female Event Coordinator

    1 day ago

    Dubai, United Arab Emirates OPTION 1 EVENT SERVICES Full time

    **Key Responsibility Areas (KRAs)**: - Supporting the Events team in the execution of all event-related operations. - Responsible for the creation of the department’s events calendar. - Administrative support to the Project Manager. - Distribute, manage, monitor, and report timelines and assist with internal budgets, contracts - Distribution of specific...

  • Events Operations Executive

    1 week ago

    Dubai, United Arab Emirates Dynamic Logics Management Consultancy Full time

    Are you an Events Operation Executive? A Marketing Agency based in JLT is looking ofr an Events Operation Executive. You must be certified in Project Management **Salary**: Based on experience Location: JLT Application Question(s): - Are you a certified Project Management? - Do you have experience as an Event Operations Executive? If yes, which...

  • Sales and Events Manager

    7 months ago

    Dubai, United Arab Emirates Smile Box Event Management L.L.C Full time

    Sales & Event Manager - Ability to report directly to Managing Director. - Big experience in Events Requirements. - Broad network amongst companies decision makers. - Ability to handle Events from Briefing to Execution. - Ability to do proposals and power point presentations - Knowledge of the government tenders portals and close proposals. - Knowledge of...