Receptionist and Office Administrator

1 week ago

Dubai, United Arab Emirates Cavendish Maxwell Full time

Are you a friendly and organised professional with a passion for providing exceptional customer service? Do you thrive in a fast-paced environment and enjoy handling various administrative tasks? If so, we have an exciting opportunity for you

At Cavendish Maxwell, we are seeking a dedicated Receptionist and Office Administrator to join our team. In this role, you will be responsible for managing the front desk and ensuring effective facilities services. Your exceptional interpersonal skills, attention to detail, and ability to multitask will contribute to the smooth operation of our office.

**Key responsibilities**:

- Warmly greet and welcome visitors, clients and employees creating a positive and professional atmosphere.
- Answer and direct phone calls, taking accurate messages and promptly delivering them to the appropriate individuals.
- Respond to enquiries from clients, visitors, and employees in a timely and professional manner, providing helpful information or directing them to the relevant resources.
- Maintain a clean and organised reception area, consistently reflecting a professional image.
- Efficiently manage incoming and outgoing mail, packages, and deliveries ensuring prompt distribution and proper documentation. Coordinate conference room bookings and appointments, and if required, assist with catering for meetings.
- Proactively maintain office supplies inventory, ensuring the availability of necessary items and placing orders when needed.
- Handle confidential and sensitive information with the utmost discretion and maintain a high level of confidentiality at all times.
- Update and maintain accurate contact lists, ensuring completeness and accuracy.
- Collaborate with the Office Assistant to monitor the cleanliness of the offices, ensuring they meet established standards.
- Assist in coordinating office maintenance and repairs, liaising with vendors and suppliers.
- Monitor and manage office equipment, ensuring proper functioning and addressing issues promptly.
- Provide proactive assistance to the Operations and Office Manager, contributing to employee engagement initiatives and maintaining up-to-date records.
- Collaborate with administrators from various branches on tasks related to maintenance and office management, fostering a team-oriented approach.

**Preferred Qualification and Skills**:

- Proven experience in a receptionist or administrative support role, preferably in a corporate environment.
- Exceptional interpersonal and communication skills, with the ability to interact professionally with clients, visitors, and employees at all levels.
- Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
- Strong organisational skills with the ability to multitask and prioritise tasks effectively in a fast-paced environment.
- Attention to detail and accuracy in handling administrative tasks, including managing mail, scheduling appointments, and maintaining records.
- Proactive and resourceful attitude, with a willingness to assist in various office tasks and support team members as needed.
- Ability to monitor and ensure cleanliness standards in office spaces, ensuring a comfortable and professional working environment.
- Ability to work independently with mínimal supervision and collaborate effectively as part of a team when required.
- Flexibility to adapt to changing priorities and a willingness to take on new challenges as they arise.
- Experience in assisting with employee engagement initiatives or familiarity with event management is a plus.
- Emirati nationals are encouraged to apply.

**What you can expect from us**:
At Cavendish Maxwell, we foster a strong culture of mutual cooperation and knowledge sharing, where teams collaborate to address common problems and raise standards across the organisation.

We believe in investing in the most valuable resource we have: our people. As part of this practice, we provide unique opportunities to work as part of a multidisciplinary consultancy alongside highly qualified colleagues coming from all over the world.

We also provide a competitive tax-free salary and benefits package that is in line with industry standards, which we know is essential in attracting and retaining the best talent. If you are seeking a place where you will be taught, challenged, recognised, and rewarded, in a diverse yet inclusive environment, Cavendish Maxwell is the organisation for you.

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