Administrative Assistant

2 weeks ago


Abu Dhabi, United Arab Emirates SAMA AL RABEE CLEANING SERVICES EST Full time

**Summary**:
The Administrative Assistant plays a crucial role in maintaining a smooth and organized office environment. Responsible for providing administrative support to ensure efficient day-to-day operations, the role involves handling various tasks, managing office procedures, and facilitating effective communication within the organization.

**Duties and Responsibilities**:

- **Office Organization**:

- Maintain organized filing systems, both physical and electronic.
- Manage office supplies and place orders as needed.
- Create and update records and databases.
- **Communication**:

- Draft and edit correspondence, memos, and reports.
- Assist in scheduling meetings and managing calendars.
- **Administrative Support**:

- Assist in preparing and editing documents, presentations, and reports.
- Coordinate travel arrangements and itineraries.
- Manage expense reports and reimbursement processes.
- **Meeting Coordination**:

- Schedule and organize meetings, take minutes, and distribute relevant materials.
- Ensure meeting rooms are set up and equipped as needed.
- **Visitor Management**:

- Greet and assist visitors, ensuring a positive and professional reception.
- Coordinate visitor access and security protocols.
- **Task Prioritization**:

- Prioritize and manage multiple tasks simultaneously to meet deadlines.
- Assist in special projects and initiatives as assigned.
- **Collaboration**:

- Collaborate with team members and other departments to facilitate efficient workflow.
- Act as a liaison between different organizational levels.

**Skills and Qualifications**:

- Proven experience as an Administrative Assistant or in a similar role.
- Proficient in office software (Microsoft Office Suite, Google Workspace, etc.).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.

**Education and Experience**:
A high school diploma is required, and additional administrative certifications or a degree in a related field is a plus. Previous experience in administrative roles is highly desirable.

**Salary**: AED3,000.00 - AED4,500.00 per month

**Experience**:

- administrative assistant: 1 year (required)

**Language**:

- Arabic (required)

Ability to Commute:

- Abu Dhabi (required)

Ability to Relocate:

- Abu Dhabi: Relocate before starting work (preferred)



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